Graduate Services Portal
What is the Graduate Services Portal?
Access Graduate Services Portal
What is the Graduate Services Portal?
The Graduate Services Portal (GSP) is UTRGV’s central hub for submitting graduate-service forms and tracking their status. Over time, additional graduate services will be added to this portal.
How can I sign in
- Go to the GSP landing page: https://research.utrgv.edu/gsp/
- Select Sign In.
- Log in using UTRGV Single Sign-On (your normal UTRGV credentials).
Graduate Services
Where you start a new form submission. Each form includes guided fields and required certifications.
Public
Publicly available features that do not require sign-in (for example, published defense announcements).
Reviewing and approving submissions (faculty/staff)
If a form requires your review, you will see it in All Submissions.
- Go to All Submissions.
- Use Submission Type to filter items waiting for your review (if available).
- Select the View (eye) icon to open the submission.
- Review the details and select Approve or Deny. Add a comment if requested/available.
- The students and involved approvers are notified by email as the submission moves through the workflow or ends.
Two forms are currently available in GSP:
- Dissertation/Thesis Defense Announcement
- Lift Enrollment Hold of Dismissed Student
Who uses this form: Graduate students
Purpose: Officially announce your scheduled dissertation or thesis defense after you have approval from your committee.
Before you start
- Confirm your defense date, start time, end time, and location (in-person or virtual).
- Have your defense title and abstract ready to paste into the form.
- Know your committee chair name.
Step-by-step
- In GSP, go to Graduate Services.
- Select Dissertation/Thesis Defense Announcement.
- Verify that your student/program information displays correctly.
- Enter the required defense details: Defense Date, Start Time, End Time, Defense Title, Abstract, and Location (physical or virtual).
- Select/enter your Committee Chair (as prompted by the form).
- Read the certification statement and confirm the information is accurate.
- Select Submit.
What happens after you submit
- You will receive a confirmation email that your announcement was submitted.
- Your defense announcement will appear on the public defense announcements page/calendar after submission.
How to review or update your announcement
If your defense details change (for example, date/time/location), you may be able to update the submission:
- Go to All Submissions.
- Find your Defense Announcement (use Form Type filter or Search).
- Select the View (eye) icon.
- If Modify is available, update the fields and re-certify accuracy.
- Select Modify/Submit to save changes. The public listing updates accordingly.
Common issues
- If your program/student info does not auto-populate, you may not have a valid graduate student record on file. Contact Research IT: researchIT@utrgv.edu.
Who uses this form: Graduate Program Coordinator (GPC) or Program Chair
Purpose: Notify the Graduate College and Registrar that a previously dismissed student has been readmitted and the admitting program is requesting that the student’s registration hold be lifted.
Before you start
- Confirm the student has been reviewed and recommended for admission by the program admissions process.
- Have the student’s UTRGV ID (Banner ID)
- Know the admitting program, the term/semester the student will register, and the admission type (Clear or Conditional).
- If Conditional Admit, prepare up to three admission conditions to enter.
Step-by-step
- In GSP, go to Graduate Services.
- Select Lift Enrollment Hold of Dismissed Student.
- Select your role/title (as prompted by the form).
- Select the admitting program.
- Enter the dismissed student’s ID. If the student record is found, the student name will populate.
- Select the semester the student will register.
- Select the admission type: Clear Admit or Conditional Admit.
- If Conditional Admit, enter up to three conditions the student must meet.
- Read the certification statement confirming the student has been reviewed and recommended by the program.
- Select Submit.
What happens after you submit
- The Graduate College and Registrar receive the request through the GSP workflow.
- You can track status in All Submissions.
Common issues
- If the student name does not populate after entering the ID, the student record may not be available in GSP. Double-check the ID and try again. If it still does not populate, contact Research IT: researchIT@utrgv.edu.
Anyone can view published dissertation/thesis defense announcements here (no sign-in required): https://research.utrgv.edu/gsp/defense-announcements
For portal access issues, missing records, or technical problems, contact Research IT: researchIT@utrgv.edu