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Contract Process

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Contact Us

Jessica Pleitez
Director
Contracts & Industry Agreements (CIA)
rcia@utrgv.edu

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Contract Process

Contracts & Industry Agreements (CIA) takes the necessary measures to ensure that research agreements are executed in compliance with federal, state, and institutional policies. The timeline for contract drafting, negotiation, and execution may vary based on several factors including but not limited to obtaining ADR and Chair approval, collaborating department review and approval, and the review, response, and acceptance of the agreement by the other party. Each of these factors can significantly affect the overall timeline and efficiency of the contract process. 

Steps: 

    1. Contract Request: Initiate the process by formally requesting a contract through Contracts+. This includes identifying the need for a contract, specifying goals, and outlining the essential terms and conditions required.
    2. Information Gathering: Collect all relevant information and documentation necessary for the contract.
    3. Contract Development: Draft the contract based on the information gathered. This stage includes outlining specific terms, obligations, deliverables. Collaboration with other institutional departments may also occur to ensure compliance.
    4. Negotiation: Engage in discussions to resolve any differences and reach a mutual agreement on the contract terms. This may involve back-and-forth communication to clarify details, address concerns, and finalize terms that work for all parties.
    5. Execution: Finalize the contract by having all parties sign the document, making it legally binding. All agreements and contracts must be executed by individuals with delegated signature authority in accordance with UTS 10501. Only those with this delegation are authorized to sign on behalf of UTRGV. Each party receives a copy of the fully executed contract.

To request a contract, please refer to the Request a Contract.

CIA does not handle procurement/vendor contracts. If you need help with a procurement related contract, please contact the Procurement Office at purch@utrgv.edu

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