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Track: Reviewer

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Track: Reviewer

20 minutes, for Department Chairs and Student Success Directors. This is the only training you need.

You need no setup. When a Manager assigns you to a submission you receive an email, and being assigned is what grants you access. There is nothing to request beforehand.

Module 1

Your three decisions

12 min

By the end of this module you can review a submission, read the credit audit, and record a decision that will still make sense to someone a year from now.

↗ Enlarge
Reviewer decision workflow. The reviewer receives an assignment email, signs in through Roadmap Workspace and My Approvals, then reads the proposed changes and automatic credit audit. The reviewer chooses Approve, Request Change or Reject. Approve moves the roadmap to the next approver or publishes it after the final approval. Request Change returns it to the editor with a required comment. Reject stops the submission and also requires a comment. Reviewer comments remain permanently visible in the approval timeline.
From the email that arrives to the three decisions available to you.

What to take from this

  • Everything you need is under Roadmap Workspace › My Approvals.
  • Proposed changes lists exactly what the editor added or altered — you do not have to hunt for the difference.
  • The automatic credit audit checks total hours, advanced hours and outstanding catalog fill. A warning icon means the roadmap does not yet add up.
  • Request Change and Reject both require a comment. Your comment is visible to the editor and to every later reviewer, and is recorded permanently.
  • If you are the Student Success Director, approving publishes the roadmap for students immediately.

Try it in the portal

  1. Sign in and open Roadmap Workspace › My Approvals.
  2. If a roadmap is waiting, read the Proposed changes list and check the credit audit figures against the program's requirements before deciding.
  3. Read the approval timeline at the foot of the page to see who has already acted.
  4. If nothing is waiting, re-read the diagram and note which two decisions require a comment.

Check yourself

Request Change and Reject. Approve does not, though a comment is still recorded if you leave one.

Not without resolving it. A warning means the roadmap does not meet the requirement — request changes with a comment explaining what is short.

The roadmap publishes for students immediately. There is no further step and no publish button.

Module 2

Where you sit in the process

8 min

By the end of this module you know who acted before you, who acts after, and what a request for changes sets in motion.

↗ Enlarge
Roadmap approval and publishing workflow. The Editor builds and submits the roadmap for review. A Manager assigns and starts the review. The Department Chair provides the first approval, followed by final approval from the Student Success Director. The roadmap is then published automatically for students. If changes are requested, the roadmap returns to the Editor and the cycle restarts at Submit for Review.
The full path, with the two approval lanes shown in green.

WHAT TO TAKE FROM THIS

  • Approvals happen in a fixed order: Department Chair first, then Student Success Director.
  • A Manager assigned you and started the review. The editor built the roadmap before that.
  • Requesting changes returns the roadmap to the editor and restarts the cycle at Submit — it does not cancel the work.
  • Approval by the Director publishes the roadmap automatically.

TRY IT IN THE PORTAL

  1. Open a submission and find the approval chain across the top of the page.
  2. Identify which position you occupy and who, if anyone, has already acted.
  3. Read the approval timeline at the foot of the page from the bottom up.

CHECK YOURSELF

No. It moves to the Student Success Director, whose approval publishes it.

No. The roadmap returns to them with your comment and the cycle restarts at Submit.

You are ready when you can do all of this without looking it up

That is the whole of your role. Keep Approving a Roadmap bookmarked.

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Track: Manager

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Brownsville, TX 78520
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