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Must be filled out completely.

Contact Information

Individual in charge of the event

UTRGV Individual in charge of the event

Event Details
Expected # of Attendance:

Is a University department cosponsoring the event with a non-university entity?

(An application for Joint Sponsorship must be approved.)

Will money or donations be collected(on or off site) for this event?

Check requested areas:
Check requested areas:


Will you need lighting?

Will you need lighting?    

*Lighting is not available
Additional Details
Additional Requests:        

Will food be..?

(There will be an additional charge of $1.00 per person)

Will alcohol (special permission required) be served at the event?

Prior to event, requestor must:
  • Submit liability waivers for each participant to WRSC
  • Show proof of liability insurance.
  • Purchase University liability insurance.
Schedule Event Dates

Choose a few dates and times for your event.

First Choice

Other Options

Second Choice

Third Choice

Terms and Agreement
  • Alcohol and glass containers are prohibited.
  • Holes cannot be dug anywhere on our premises.
  • You must be out of the facility before the scheduled conclusion of your event.
  • Any damage and/or mess left over from the event may be charged maintenance/clean up fees.
  • An insurance policy may be required. Payment is non-refundable.
  • University recreation is not liable for any charges incurred by the group reserving the facility,injury to participants or anyone hired for the event by the group reserving the facility.
  • Facility and Climbing Wall waivers must be signed by each participant, or parent/legal guardian,prior to using the facility.
  • If funds or donations are collected, the requestor must submit a Profit & Loss Statement tot he University within 10 business days after the event. If the funds collected exceed the rental cost of the event, the requestor must turn over the additional funds to the University.