Dropping/Withdrawing

If a student chooses not to attend a class or classes, he or she is responsible for officially dropping or withdrawing. A student may drop a single class online in ASSIST. If a student has already dropped six classes, the drop will not be allowed.

Students who wish to drop ALL of their classes are withdrawing. Contact the U Central to completely withdraw from the University.  Students who decide not to attend and do not officially notify U Central will be responsible for tuition, fees and any other circumstances resulting from failure to officially drop or withdraw.

Students must not assume that they will “automatically” be dropped from their classes if they do not attend or do not pay.  If a student has requested some form of financial assistance, payment may have been posted to his or her account. 

Additional Information

Students who register for classes, decide not to attend, and do not withdraw through ASSIST or U Central before the beginning of the semester will be responsible for tuition and fees as designated by the withdrawal policy regardless of amount paid or not paid for classes. 

Students may drop a class without it counting toward their six drops if it is dropped prior to the census date.  The census date for each term is noted on the academic calendar.  Courses dropped after the census date will count toward the six drops and will be noted on the transcript with a grade of “DR.”  Students must drop or withdraw by the deadline for each semester.  That deadline is posted on the university’s academic calendar. 

Refund of Registration Fees

To officially withdraw from the university or drop a course, a student must go to U Central or complete a withdrawal form and email to registrar@utrgv.edu.  A student withdrawing officially and completely during a fall or spring semester will receive a refund of total tuition and fees (excluding nonrefundable fees) according to the following scale (Section 54.006, Texas Education Code):

Time Period

Credit

By 5 p.m. on the last business day before the first day of class

100 percent

During the first five class days

80 percent

During the second five class days

70 percent

During the third five class days

50 percent

During the fourth five class days

25 percent

After the fourth five class days

None

Refund of total tuition and fees (excluding nonrefundable fees) during a summer term (5 weeks or less) to students withdrawing officially and completely will be made according to the following scale:

Time Period

Credit

By 5 p.m. on the last business day before the first day of class

100 percent

During the first class day

80 percent

During the second class day

50 percent

During the third class day and thereafter

None

NOTE: The term “class days” refers to days the university schedules classes, not the individual student’s schedule. Students officially dropping courses but remaining enrolled at the university receive a full refund of tuition and mandatory fees actually paid for the dropped classes through the 12th class day (official census day) during a fall or spring semester or the fourth class day (official census day) during a summer term, minus the other nonrefundable fees assessed for each course dropped beginning with the first day of classes. Students will not receive refunds for classes dropped after these dates. Additionally, per the Texas Higher Education Coordinating Board rules and regulations, students may not enroll in a course after the official census date (Ch. 9, Subchapter B, 9.31a). Refund checks will be mailed within 45 days to the student’s billing address on file at the Office of the Registrar (within 30 days if the student did not receive some form of financial assistance through the university). Refunds for a student under the installment plan will be first applied to the student’s unpaid balance. Students who do not officially withdraw through the Office of the Registrar will be responsible for tuition, fees and any circumstances arising from failure to withdraw.

* Texas Education Code, Section 54.504 – Incidental Fees and 55.16 Board Responsibility authorizes the governing board to fix and collect fees and charges. The averages are not given for college and course related fees (laboratory, incidental, supplemental/individual fees) since charges vary according to academic program and courses; actual fees are published in the institutional catalog and/or other publications.

**The Texas Legislature, except for basic tuition, does not set the specific amount for any particular student fee. The student fees assessed are authorized by state statute; however, the university administration and UT System Board of Regents determine specific fee amounts and make the decision to increase fees. ***House Bill 3015 authorizes the governing boards of institutions of higher education to charge any student Designated Tuition in any amount necessary for the effective operation of the institution effective Sept. 1, 2003. These amounts are approximate as additional charges for course or program related fees may be incurred.

Withdrawal for Military Service

A student who withdraws as a result of being called to active military service may choose: 1. To receive a refund of tuition and fees for the semester; 2. If eligible, to be assigned an incomplete (I) in each course; or at the instructor’s discretion receive a final grade in courses where he or she has completed a substantial amount of coursework and has demonstrated sufficient mastery of the course material.

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