Need help?
Contact the Office of Human Resources
Student Employment Office
Phone: (E) 956-665-2451
Phone: (B) 956-882-8205
Email: studentemployment@utrgv.edu
Student Employment Frequently Asked Questions for Students
What is the student employment eligibility?
Students must be enrolled at UTRGV in order to apply for student employment on campus
- US citizens or residents must be enrolled at least 6 credit hours (some positions might require more credit hours’ enrollment than others).
- International students must be enrolled full-time (12 credit hours or more).
- Undergraduate student employees may work up to 19 hours per week.
- Graduate students may work up to 20 hours per week under a Graduate Assistantship.
Students must be enrolled at UTRGV in order to apply for student employment on campus US citizens or residents must be enrolled at least 6 credit hours (some positions might require more credit hours’ enrollment than others). International students must be enrolled full time (12 credit hours or more). Undergraduate student employees may work up to 19 hours per week. Graduate students may work up to 20 hours per week.
International Students are permitted to work on campus, with a Direct Wage option for undergraduates or assistantships for graduate students. Must be enrolled full time (minimum of 12 credit hours for undergraduate, 9 credit hours for Graduate students).
I have heard of both Direct-Wage and Work-Study positions being offered as options for student employment. What is the difference?
- Direct-Wage employment offers the opportunity to work on campus without having a work-study award. Any student enrolled at least half-time (6 credit hours) in UTRGV qualifies to work as a direct wage employee. International students can be hired through direct wage and are required to be enrolled for a minimum of 12 credit hours per semester.
- Work-Study is a state and/or government-subsidized student employment program designed to assist US citizen or resident students in financing their post-secondary education. First, you must apply for admissions to UTRGV and complete and submit the free application for Federal Student Aid (FAFSA). Then be enrolled at least 6 credit hours per semester and meet the SAP (Satisfactory Academic Performance). Your eligibility for financial aid is determined by a number of factors, which can be discussed with the Financial Aid Office.
As a Student Employee, can I work more than 19 hours per week on Spring Break, winter break and/or summer?
No, all Student Employees must work under 19 hours, regardless of Summer, and holidays.
Where can I view the status of my Hiring Form?
Your supervisor will have access to see where your Hiring Form is currently pending after they have created it. Contact your supervisor to hear about any updates and/or questions prior to your first day of employment.
I recently got hired with a department on campus, what steps do I take now?
Prior to employment at the university, all student employees need to fill out a Criminal Background Check (CBC) and an I-9 form. These links will be sent to you via email, either by your supervisor or the Student Employment Office at UTRGV. If you have any further questions, please feel free to reach out to our office at studentemployment@utrgv.edu.
Student Employment Frequently Asked Questions for Supervisors
Do I need to create a job posting?
A departmental posting is created ONLY when the department has a position that requires unique job duties and when the posting requires specific qualifications necessary to fulfill the position.
I have create a job posting but I am not getting enough applicants, what can I do to get a larger pool of student applicants?
The Student Employment Office has created job postings that entail job duties that are generic in nature. These are postings that require standard duties for which students are commonly hired.
The generic job postings have a high number of applicants and any hiring official can view and access the listing of applicants for interviewing and hiring.
Why is a job posting needed?
For the recruiting of new student employees.
How do students apply for on-campus student part time jobs?
By logging into my.utrgv.edu and selecting the JobX icon.
What if the student I am interested in hiring cannot see the job postings?
All enrolled students should be able to view and apply to the general job postings as well as the posting created by the department. The generic job postings are open to all majors, however not all departmental job postings are open to all majors.
If the student still cannot see these postings, have the student contact studentemployment@utrgv.edu so that a student employment coordinator can review and troubleshoot the issue with him/her.
Why can’t students view my job postings that were created by the department?
Sometimes a student may not be able to view a job posting because they are searching for a different job type. JobX quick search allows the students to search by specific job type or to view all active jobs. Students will only be able to apply to job postings that are in Active/Listed status.
When is the job code/title (10061 PT Non-Student) used?
- When the individual being hired for the pertinent semester is not enrolled in the current, past, or upcoming terms.
- When a non-student is selected to perform specialized duties that an enrolled student cannot perform since these duties require special training/degree/certification that an enrolled student does not have.
- A part time non-student job posting must be created in JobX. All part time non-student hires are required to create a non-student JobX account and apply to the non-student posting.
- Please refer to Guides and Resources section for step by step instructions on how to create a non-student job posting and a non-student account in JobX.
What if the student I am hiring for the summer is not enrolled for the summer but is enrolled for the Fall, is he/she a Non-Student?
No, the student is still considered a student. The Hiring Form should be created under a Student job title (i.e. Student Assistant or Student Academic Assistant, etc.). A student can be hired under a student job title for the summer, as long as they attended Spring and enrolled for the upcoming Fall semester.
Can an International Student work more than 19 hours during the summer?
Yes, they may be permitted to work up to 39 hours per week during the summer on a case-by-case basis. The maximum number of hours per week during the Spring and Fall is 19 hours. For additional questions, e-mail International Admissions Office at international@utrgv.edu.
Do International Students qualify for a WS assignment?
No, international students do not qualify for work-study. However, they may qualify for other types of aid. For more information on other types of financial assistance, e-mail International Admissions Office at international@utrgv.edu and/or Financial Aid Office at ucentral@utrgv.edu.
Can a direct wage student work more than 19 hours in two different departments?
Student employees may work up to 19 hours per week. In select cases, students may be granted an exception to work over the allowed 19 hours per week. Exceptions are reviewed on a case-by-case basis. For more information, please contact studentemployment@utrgv.edu.
Can a direct wage student have two direct wage assignments?
Although this is not recommended as it may cause timecard issues, student employees may have two direct wage assignments. Student employees cannot exceed the 19 hours per week in total.
Example: 4 hours per week with Department A, 15 hours per week with Department B. Total 19 hours per week.
How many credit hours does a WS need in order to work in the summer?
Students must be enrolled in degree-seeking courses for the duration of their employment.
For any questions regarding WS status, awards, eligibility, etc, please contact Work Study at 665-2934 or workstudy@utrgv.edu.
Does WS pay for all the hires’ wages?
Financial Aid Work-Study program will cover 100% of the student's award. For any questions, please contact Work Study at 956-665-2934 or workstudy@utrgv.edu.
How many credit hours does a WS need in order to work during the Fall/Spring semester?
Students must be enrolled in degree-seeking courses for the duration of their employment.
For any questions regarding WS status, awards, eligibility, etc, please contact Work Study at 665-2934 or workstudy@utrgv.edu.
Can a student have two work study assignments?
No, this is not permitted.
When is the CBC needed?
A CBC is needed, if there is a break in service of more than 6 months, no CBC submitted in the past 12 months or when a student is a new hire.
What is the CBC link students need to use to submit it online?
The Criminal Background Check Link (CBC), is below:
When is the I-9 needed?
It is a two-step process that is needed when a student is a new hire or has had a break from employment for 2 years.
- The first step is to complete the online I-9 form and onboarding documents found on the HR website or below:
- Form I-9
- Biographical Information Form, only if you are a new hire at UTRGV. This form is not required if you have worked at UTRGV at any prior point.
- The second step is for the student to visit HR to certify documents. Where is the Biographical Form Link?
Where can I find the CBC and I-9 links?
What is a Change of Job Data (CJD) Form?
This form is to be used for proposing changes to a current employee's job data such as number of hours per week, rate of pay and/or to end an assignment. For changes to supervisor and location, please submit a CLS Form (Change of Location/Supervisor). For changes to funding source, please submit a CFS Form (Change of Funding Source).
Who do we contact for status on a Hiring Form?
If the Hiring Form is at the Student Employment approval level, the department can email studentemployment@utrgv.edu or their assigned coordinator for requesting the status.
Can I have the student hire contact the Student Employment Office for status of the Hiring Form?
No, it is the responsibility of the hiring official to contact the Student Employment Office for status on the Hiring Form and in turn inform the student of the status.
Will the different approvers contact me when they have approved my Hiring Form at their level?
No, it is the supervisor’s responsibility to track assignments in JobX and the HR Portal, in order to inform the student of their first day.
Can my student start working once I submit my Hiring Form?
No, under no circumstance can the student start working while the Hiring Form is in process. The student can start working when HR has approved the Hiring Form.
How soon can I create a Hiring Form for a student hire?
The Hiring Form should be submitted no less than two weeks before the proposed start date in order to allow ample time for all the approvers in the workflow to review and approve the request. Starting students before HR approval, will cause a delay in the student payment. It takes several days for Payroll Office to create and provide access to the student's timecard.
Who do I contact if I cannot access the HR Portal?
By default, all UTRGV employees automatically have access to the HR Portal. If the hiring official cannot access the system, the employee may send an email to HR@utrgv.edu.
To request JobX Supervisor access, please refer to the guide for step by step instructions.
Do I need to create a new position control number if I am hiring a new student?
If you cannot identify an appropriate existing position, a new position should be requested; send an email to positioncontrol@utrgv.edu.
Who do I contact for any questions or concerns regarding student employment?
You can contact the Student Employment Office at studentemployment@utrgv.edu or by calling our HR Office 956-665-2451 or 956-882-8205.
Can I hire a student under 18 years old?
Yes, additional steps would need to be taken when hiring a student worker under 18 years old. For information regarding the limitations, please read Texas Child Labor Law or contact Student Employment at studentemployment@utrgv.edu.