Contact the Office of Human Resources
Student Employment Office
Phone: (E) 956-665-2451
Phone: (B) 956-882-8205
Student Employment Quick Links
Student Employment Frequently Asked Questions for Students
How can I get access to my Handshake account?
As a UTRGV student, you automatically have a Handshake account. All you need to do is use the myUTRGV portal using your myUTRGV sign-in credentials and activate your Handshake account by signing in and updating your Handshake profile, including uploading your resume, and course schedule, cover letter, etc.
I graduated already and I am considered an Alumni, can I still obtain access to Handshake?
Yes, all previous UTRGV, UTB, and UTPA students can obtain what is known as ‘Handshake Alumni Access’ to navigate and use the resources Handshake has to offer. Contact the Career Center for more information on receiving your Alumni access at email@example.com or 956-882-5267 (Brownsville office) / 956-665-2243 (Edinburg office).
What should I do once I have already applied to a job on Handshake? How long should I wait to contact a department regarding my application status?
It is recommended that you wait one week from the date you applied to the job posting. If you have not received a phone call or an email with any feedback, it is recommended to reach out to the department(s) you have applied. You can reach out to them via email, phone call, or drop by and visit them in person.
If my resume needs revision prior to uploading it on my Handshake account, who can assist me with those services?
The Career Center offers services such as resume reviews, mock interviews (practice interviews), career path explorations, and much more. If you would like to set up an appointment regarding any of these services feel free to reach them at any of their numbers listed: 956-882-5627 (Brownsville office) / 956-665-2243 (Edinburg office) or via email at firstname.lastname@example.org.
What is the student employment eligibility?
Students must be enrolled at UTRGV in order to apply for student employment on campus
- US citizens or residents must be enrolled at least 6 credit hours (some positions might require more credit hours’ enrollment than others).
- International students must be enrolled full-time (12 credit hours or more).
- Undergraduate student employees may work up to 19 hours per week.
- Graduate students may work up to 20 hours per week under a Graduate Assistantship.
Students must be enrolled at UTRGV in order to apply for student employment on campus US citizens or residents must be enrolled at least 6 credit hours (some positions might require more credit hours’ enrollment than others). International students must be enrolled full time (12 credit hours or more). Undergraduate student employees may work up to 19 hours per week. Graduate students may work up to 20 hours per week.
International Students are permitted to work on campus, with a Direct Wage option for undergraduates or assistantships for graduate students. Must be enrolled full time (minimum of 12 credit hours for undergraduate, 9 credit hours for Graduate students).
I have heard of both Direct-Wage and Work-Study positions being offered as options for student employment. What is the difference?
- Direct-Wage employment offers the opportunity to work on campus without having a work-study award. Any student enrolled at least half-time (6 credit hours) in UTRGV qualifies to work as a direct wage employee. International students can be hired through direct wage and are required to be enrolled for a minimum of 12 credit hours per semester.
- Work-Study is a state and/or government-subsidized student employment program designed to assist US citizen or resident students in financing their post-secondary education. First, you must apply for admissions to UTRGV and complete and submit the free application for Federal Student Aid (FAFSA). Then be enrolled at least 6 credit hours per semester and meet the SAP (Satisfactory Academic Performance). Your eligibility for financial aid is determined by a number of factors, which can be discussed with the Financial Aid Office.
I want to apply for a Work-Study position, but I am not able to see the job posting on Handshake, why is this?
If you are not able to see Work-Study positions in Handshake, your Handshake account might not be set as a work-study-eligible account. To solve this, contact a Career Center representative and show them via email proof of your Work-Study award on Assist => Financial => Aid => Award => Award for Aid Year. A pdf of the website or picture will suffice.
As a Student Employee, can I work more than 19 hours per week on Spring Break, winter break and/or summer?
No, all Student Employees must work under 19 hours, regardless of Summer, and holidays.
Where can I view the status of my Hiring Form?
Your supervisor will have access to see where your Hiring Form is currently pending after they have created it. Contact your supervisor to hear about any updates and/or questions prior to your first day of employment.
I recently got hired with a department on campus, what steps do I take now?
Prior to employment at the university, all student employees need to fill out a Criminal Background Check (CBC) and an I-9 form. These links will be sent to you via email, either by your supervisor or the Student Employment Office at UTRGV. If you have any further questions, please feel free to reach out to our office at email@example.com.
Student Employment Frequently Asked Questions for Supervisors
What is Handshake?
Handshake is the job portal students use for searching and applying for on-campus part-time jobs.
How can I get access to student job postings in Handshake?
On-campus department supervisors automatically have access to Handshake.
However, if you are having trouble accessing it, or if you are a new staff/faculty member contact firstname.lastname@example.org for assistance or for troubleshooting.
Can I create my own Handshake user access?
No, please contact the Student Employment office at email@example.com so that a user access account is created for you. If you create your own access, you will not have access to the features needed
Do I need to create a job posting?
A departmental posting is created ONLY when the department has a position that requires unique job duties and when the posting requires specific qualifications necessary to fulfill the position.
I have create a job posting but I am not getting enough applicants, what can I do to get a larger pool of student applicants?
The Student Employment Office has created job postings that entail job duties that are generic in nature. These are postings that require standard duties for which students are commonly hired.
The generic job postings have a high number of applicants and any hiring official can view and access the listing of applicants for interviewing and hiring.
How can I find in Handshake the Generic Job Postings?
Log into Handshake using the single sign-on under the myutrgv.edu link. Click on Handshake, then click on Jobs. Select “Divisions” in the drop-down arrow key and select Human Resources & Talent Devt in order to see the listing of generic job postings. Click on the job title according to the position you are hiring for to view the list of student applicants.
Can I select the student as “hired” in Handshake?
Yes, it is recommended for the status to be changed. After a student has been selected the student can be identified as “Hired” on the Applicants page under Status. The status can also be changed to “Reviewed” which means the application is being reviewed.
Why is a job posting needed?
For the recruiting of new student employees.
How do students apply for on-campus student part time jobs?
What if the student I am interested in hiring cannot see the job postings?
All enrolled students should be able to view and apply to the general job postings as well as the posting created by the department. The generic job postings are open to all majors, however not all departmental job postings are open to all majors.
If the student still cannot see these postings, have the student contact firstname.lastname@example.org so that a student employment coordinator can review and troubleshoot the issue with him/her.
Why can’t students view my job postings that were created by the department?
Sometimes a student may not be able to view a posting because his/her job preferences do not match the requirements for the position. For example, the department may have included a requirement of a 3.0 GPA but the student trying to apply has a GPA of 2.5. In this case, the student will not be able to view that particular job posting.
When is the job code/title (10061 PT Non-Student) used?
- When the individual being hired for the pertinent semester is not enrolled in the current, past, or upcoming terms.
- When a non-student is selected to perform specialized duties that an enrolled student cannot perform since these duties require special training/degree/certification that an enrolled student does not have.
- A job posting for PT Non-Student is not required in Handshake, as non-students do not have access to Handshake. Only enrolled students can view Handshake job postings.
What if I am recruiting someone PT from the outside who is not a student, where do I post my job? Can I create it in Handshake?
What if the student I am hiring for the summer is not enrolled for the summer but is enrolled for the Fall, is he/she a Non-Student?
No, the student is still considered a student. The Hiring Form should be created under a Student job title (i.e. Student Assistant or Student Academic Assistant, etc.). A student can be hired under a student job title for the summer, as long as they attended Spring and enrolled for the upcoming Fall semester.
Can an International Student work more than 19 hours during the summer?
Yes, they may be permitted to work up to 39 hours per week during the summer on a case-by-case basis. The maximum number of hours per week during the Spring and Fall is 19 hours. For additional questions, e-mail International Admissions Office at email@example.com.
Do International Students qualify for a WS assignment?
Can a direct wage student work more than 19 hours in two different departments?
Student employees may work up to 19 hours per week. In select cases, students may be granted an exception to work over the allowed 19 hours per week. Exceptions are reviewed on a case-by-case basis. For more information, please contact firstname.lastname@example.org.
Can a direct wage student have two direct wage assignments?
Although this is not recommended as it may cause timecard issues, student employees may have two direct wage assignments. Student employees cannot exceed the 19 hours per week in total.
Example: 4 hours per week with Department A, 15 hours per week with Department B. Total 19 hours per week.
How many credit hours does a WS need in order to work in the summer?
There is no minimum credit hour requirement as long as the student is enrolled for the semester that he/she will be working.
For any questions regarding WS status, awards, eligibility, etc, please contact Work Study at 665-2934 or email@example.com.
Does WS pay for all the hires’ wages?
Financial Aid Work-Study program will cover 100% of the student's award. For any questions, please contact Work Study at 956-665-2934 or firstname.lastname@example.org.
How many credit hours does a WS need in order to work during the Fall/Spring semester?
This depends on the funding source the student is eligible for. State funds and federal funds involve different enrollment requirements.
Can a student have two work study assignments?
No, this is not permitted.
When is the CBC needed?
A CBC is needed, if there is a break in service of more than 6 months, no CBC submitted in the past 12 months or when a student is a new hire.
What is the CBC link students need to use to submit it online?
The Criminal Background Check Link (CBC), is below:
When is the I-9 needed?
It is a two-step process that is needed when a student is a new hire or has had a break from employment for 2 years.
- The first step is to complete the online I-9 form and onboarding documents found on the HR website or below:
- The second step is for the student to visit HR to certify documents. Where is the Biographical Form Link?
Where can I find the CBC and I-9 links?
What is a New Hire (NH) Form?
This form is used for processing a new candidate. A candidate is usually an individual who is new to the university or has not worked for the university for the last six months.
What is a Change of Job Data (CJD) Form?
This form is used for proposing changes to a current employee's job data such as hiring dates, number of hours per week, position, rate of pay, department, location or room number.
Who do we contact for status on a Hiring Form?
If the Hiring Form is at the Student Employment approval level, the department can email email@example.com or their assigned coordinator for requesting the status.
Can I have the student hire contact the Student Employment Office for status of the Hiring Form?
No, it is the responsibility of the hiring official to contact the Student Employment Office for status on the Hiring Form and in turn inform the student of the status.
Will the different approvers contact me when they have approved my Hiring Form at their level?
No, it is the supervisor’s responsibility to track the NH and CJD workflow approval level by logging in to the HR portal, in order to inform the student of their first day.
Can my student start working once I submit my Hiring Form?
No, under no circumstance can the student start working while the Hiring Form is in process. The student can start working when HR has approved the Hiring Form.
How soon can I create a Hiring Form for a student hire?
The Hiring Form should be submitted no less than two weeks before the proposed start date in order to allow ample time for all the approvers in the workflow to review and approve the request. Starting students before HR approval, will cause a delay in the student payment. It takes several days for Payroll Office to create and provide access to the student's timecard.
Who do I contact if I cannot access the HR Portal?
By default, all UTRGV employees automatically have access to the HR Portal. If the hiring official cannot access the system, the employee may send an email to HR@utrgv.edu.
Do I need to create a new position control number if I am hiring a new student?
If you cannot identify an appropriate existing position, a new position should be requested; send an email to firstname.lastname@example.org.
If I have a work study who will be exhausting his/her WS funds, when can I submit a CJD to transfer the assignment to direct wage?
Yes, it is recommended to submit the CJD at least two weeks ahead of time in order to allow ample time for all the approvals to be completed in the workflow.
It is the responsibility of the hiring official/supervisor to track the earnings of the work-study, in order to anticipate when the transfer to DW should be initiated.
Who do I contact for any questions or concerns regarding student employment?
You can contact the Student Employment Office at email@example.com or by calling our HR Office 956-665-2451 or 956-882-8205.