Workers' Compensation Insurance: Frequently Asked Questions
What is Workers’ Compensation Insurance?
Workers' Compensation Insurance (WCI) is insurance specifically designed to provide medical benefits and, in some cases, financial payments to employees on the payroll of The University of Texas System who suffer an injury or occupational disease while in the course and scope of employment.
Who is covered by Workers Compensation Insurance?
Anyone who receives a paycheck from the University is covered by WCI. This includes faculty, staff, direct wage employees, lecturers, and student workers.
I just sustained a work related injury. What do I do next?
If the injury requires immediate medical attention, the first priority is to receive medical attention. It is the responsibility of the injured employee to complete a First Report of Injury (FRI) form and submit it to the Department of Environmental Health and Safety (fax 665-2699) within 30 days of the work related injury. A Supervisor or someone designated to act on behalf of the employee is required to complete the second part of the form prior to submission.
The form provides you the option of checking off an incident only box or receiving medical treatment box. Be clear on the form whether you are asking for medical treatment or reporting this as only an incident.
The injury I sustained required emergency transport and I was not able to complete a form immediately or the extent if my injury did not allow me to submit the form. What do I do?
Complete a FRI, in conjunction with your supervisor at the earliest opportunity. It is a good idea for your supervisor to call DEHS and report the situation. If it is not possible to get the employee’s signature, the next best alternative is to get the employee's spouse or relative to sign the form on behalf of the employee. If neither the employee nor one of the employee's relatives is able to sign the form, we recommend that you call the employee on the telephone and document the employee's decision on the form. After the employee's decision is recorded on the form, please sign the form as follows:
APPROVED BY PHONE (DATE)
_______________________________
Signed: (Department Rep Signature)
Can I go to my any doctor, including my own?
UT System acquired the services of the IMO Med Select Health Care Network. Treatment must be obtained under these guidelines.
When I go to the doctor, how does the doctor know this is a work related injury? Do I give them my health insurance card?
An employee should not use his or her health insurance card to obtain medical treatment for a compensable on-the-job injury. Workers’ Compensation will not reimburse for this. Please call the DEHS at 665-3690 for assistance if needed as well as in obtaining a First Fill Card that will allow you to obtain the first seven (7) days of prescription medication.
What do I do if I incur a workplace related injury and it is after hours?
If you have an injury that takes place after regular business hours and it requires immediate medical attention, please go to the nearest hospital for treatment. Please call DEHS at 665-3690 the next day to ensure the processing is done correctly and bills will not be sent to you personally.
What if the employee works from home?
Workers Compensation benefits affords income and medical benefits to an employee if he/she is injured on the job or has a work-related injury or illness regardless if the injury occurred in your office or your home. The primary qualification in this specific case is proper documentation through the Department of Human Resources that demonstrates the person was authorized by the President to work at home.
What if an employee does not want to file a report after an injury and the supervisor is aware of it?
Regardless of lost time, a Supervisor has an obligation to notify DEHS – WC Representative. Failure to do so may result in fines to the University. A person has the choice to elect the status as an Incident Only. Which means we will document and investigate if needed, but the report will not be transmitted to The Texas Division of Insurance - Workers’ Compensation
When do medical benefits become available to an employee who sustains an on-the-job injury?
Medical benefits are available immediately to a worker who is injured in the course and scope of employment. [NOTE: An employee should not use his/her health insurance card to obtain medical treatment for a compensable on-the-job injury.]
When an employee must be off work due to a work related injury, does he have the option of using leave or can he receive Workers’ Compensation benefits?
When an employee is injured and cannot return to work, he has the option of using his accrued (sick leave or vacation) or obtaining workers’ compensation temporary income benefits. If the injured worker chooses to go on workers’ compensation benefits, the length of the lost time must be longer than seven days and begin on the eighth day of disability to be eligible but will revert back to the initial date of injury. Compensation is 70% of the employee’s average weekly wage.
Does FMLA apply to an injured worker? Is FMLA concurrent or does it begin AFTER an individual has used all of his accrued leave?
Yes. FMLA is intended to run concurrently with any illness or injury.
Can an injured employee who is receiving Workers' Compensation benefits intermittently use sick and/or vacation leave in order to retain entitlement to the State contribution toward insurance premiums?
Once an employee chooses the type of leave to use, that leave must continue for the duration until either he/she returns to work or the leave is exhausted.
Is the date of injury counted in determining whether or not an employee has lost more than one day of work due to a work-related injury?
Yes. If an employee actually loses time from work on the date of injury that lost time should be counted in determining whether or not the employee has missed more than one day of work. For instance, if an employee misses half a day on the date of injury and then misses the next full day, he or she has missed more than one day of work. [Note: Lost time from work need not be consecutive]. The date of injury does not count against the injured worker as far time off.
Is time taken off for appointments with the doctor or physical therapist considered lost time?
No. Lost time is that period of time during which the injured employee is physically unable to work due to a compensable injury. Sick leave, or another form of leave that is available, must be used for this activity.
What is the "Return to Work Program"?
Also known as Light Duty, an injured worker may not be able to return to work in their regular capacity but is still physically able to work, the University can accommodate with restrictions set by their doctor. We strive to have our employees active and back at work once medically able.
How long can an employee be enrolled in the RTW program?
90 days.
Can an employee who is receiving Workers' Compensation benefits also be eligible for Long Term Disability, Unemployment Compensation, and/or Social Security Disability benefits?
Yes. Receipt of Workers' Compensation Temporary Income Benefits (TIBs) does not automatically make a person ineligible for the benefits listed above. However, the amount of benefits due under other programs may be affected by receipt of workers' compensation temporary income benefits. The institutional Benefits Office should be contacted for specific information regarding eligibility for Long Term Disability.
Are Workers' Compensation benefits taxable?
Workers' Compensation benefits are currently not subject to federal income taxation. If an employee has specific questions about this matter, we recommend the employee be directed to the Internal Revenue Service or to his or her legal advisor.
What if an employee attempts to obtain Workers' Compensation benefits to which he or she is not entitled?
An employee who attempts to obtain Workers' Compensation benefits to which he or she is not entitled should be warned that there are serious penalties for making false or misleading statements, misrepresenting or concealing material facts, and/or fabricating, altering or concealing documents in order to obtain workers' compensation benefits. Monetary penalties of up to $5,000 may be assessed against an employee by the Division of Workers' Compensation Commission for any of these deceptive actions. Additionally, it is a criminal offense (up to a second degree felony, depending on the dollar amount involved) to knowingly commit any of the above listed acts in an attempt to wrongfully obtain workers' compensation benefits.