 rotate(10)'/%3E%3Cpath d='M.038.113v.15l.15.088.15-.088v-.15L.188.025l-.15.088Z' stroke='%23c44900' stroke-width='.0375' transform='rotate(10)'/%3E%3C/svg%3E)
Graduate Forms
The Grad College Smart Form App
The Grad College Smart Form app is designed to streamline the submission and management of smart forms within the Graduate College. It provides students, faculty, and staff with a user-friendly interface to complete, validate, and submit required forms electronically. The app supports dynamic form fields, conditional logic, automated routing for approvals, and real-time status tracking. Integration with the Office of Research database ensures secure data storage, efficient workflow processing, and seamless communication between departments.
Smart Forms
- Application for Dissertation/Thesis Committee
- Petition to Change Dissertation/Thesis Committee
- Dissertation/Thesis Proposal Approval Form
- Dissertation/Thesis Title Change Form
- Certification of Completion of Dissertation or Thesis
- Certification of Completion of Doctoral Project
- Dissertation/Thesis Embargo (Delayed Release) Request
- Dissertation/Thesis Defense Deadline Extension Form
- Dissertation/Thesis Final manuscript Deadline Extension Form
- Leave of Absence Request Form
- Transfer of Graduate Credit Towards a Graduate Degree
- Graduate Student Travel Award
- Graduate Student Travel Match
Smart Forms How To
- Log In: Students log in to the system using their UTRGV credentials.
- Navigate the Home Screen: Proceed to the home screen and ensure you are logged in as a student.
- Select a Form: Choose the form you wish to submit from the available options.
- Complete the Form: Fill out the form with necessary information, ensuring all required fields are completed, especially those not auto populated.
- Track Submission: After submission, monitor the status of your request via the “My Approval” page.
- Receive Confirmation: Once the form is approved, a confirmation email will be sent to your registered email address.
- Make Additional Changes (If needed): If further updates are necessary, such as Change of Committee request, you can submit the relevant form after receiving approval.
- Log In: Use your UTRGV credentials to access the system.
- Select Assigned Roles: Choose the role(s) assigned to you within the system.
- Review Submitted Forms: View all submitted forms relevant to your role.
- Provide a Decision: For forms assigned to you, review the details and indicate your decision to approve or deny the form. If you are a committee chair/co-chair and have external members who needs to submit their decisions and they also do not have access to the Grad College Smart Form app, please refer to the Submitting Decisions on Behalf of External Committee Members document to have their decisions submitted.
- Track Activities: Visit the “Activity” page to view a log of all actions taken regarding the forms, including your decisions.
- Appeal for Reinstatement
- Admission to Doctoral Candidacy
- Annual Reporting - Progress Review
- Dissertation/Thesis Defense Announcement Form
- Lift Enrollment Hold of Dismissed Student Form
Other Forms
- Graduate Program of Study Update Request Portal
- Request to Defer Graduate Admission (On-Campus and Online 16-week)
- Dissertation/Thesis Embargo (Delayed Release) Request - (Alumni Only)