Quick Links
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Bid Opportunities & Purchasing Transparency
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UTRGV Bid Terms and Conditions
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UTRGV Terms and Conditions Change Log
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Procurement Office Procedures
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Contract Management Handbook
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UTRGV Expense Resource Guide
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UTRGV Hotel Tax Exempt Certificate (Login Required)
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UTRGV Texas Sales and Use Tax Exemption Certificate (Login Required)
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Procurement Office SharePoint Site (Login Required)
Contracts Quick Reference Guides
The University of Texas Rio Grande Valley’s Contracts Office supports educational and research missions of the University of Texas Rio Grande Valley by facilitating the execution of procurement related contracts while ensuring compliance with state and federal laws, UT System Board of Regents’ Rules and Regulations, and UTRGV policies and procedures.
Contracts Office Responsibilities
- Assist departments in the review and execution of procurement related contracts as outlined below:
- Consulting Contracts
- Construction Contracts
- Interlocal Cooperation Contracts
- Interagency Cooperation Contracts
- Non-disclosure Agreements
- Professional Service Agreements
- Service Agreements
- Software License and Database Agreements
- Space Lease Agreements
- Vending Machine Agreements
- Facility Rental/Banquet Agreements
- Serve as the primary liaison between UT System Office of General Counsel and UTRGV when requesting legal advice for a specific contract.
- Serve as the primary liaison between vendor and UTRGV when working to get contracts executed.
- Serve as the primary liaison between vendor and >UTRGV during negotiation phase of contract review process.
- Obtain signature from vendors’ authorized officials on agreed upon draft of contracts.
- Obtain signature from authorized UTRGV officials as per UTRGV Delegation of Authority.
- Assign contract numbers to contracts processed through Contracts Office.
- Maintain an accurate and secure filing system for all procurement related contracts processed through the Contracts Office.
- Dispose of contract files as per UTRGV Certified Retention Schedule.
- Submit reports to the Office of the Legislative Budget Board as required.
Forms
- Contract Administrator Certification [Docusign Form]
- Exclusive Acquisition Justification Form [Docusign Form]
- Independent Contractor Checklist
UTRGV Contracts Office Sharepoint (Login Required)
- Contracts General Guidelines
- Contracts General Process and Timing
- Contracts Classification
- Contracts Requiring UT System Office OGC Approval
- Contracts Signature Routing Process
- Contract Administrator Responsibilities