Quick Links
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Bid Opportunities & Purchasing Transparency
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UTRGV Bid Terms and Conditions
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UTRGV Terms and Conditions Change Log
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Procurement Office Procedures
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Contract Management Handbook
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UTRGV Expense Resource Guide
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UTRGV Hotel Tax Exempt Certificate (Login Required)
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UTRGV Texas Sales and Use Tax Exemption Certificate (Login Required)
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Procurement Office SharePoint Site (Login Required)
Contracts Frequently Asked Questions
The University of Texas Rio Grande Valley’s Contracts Office supports educational and research missions of the University of Texas Rio Grande Valley by facilitating the execution of procurement related contracts while ensuring compliance with state and federal laws, UT System Board of Regents’ Rules and Regulations, and UTRGV policies and procedures.
Is a legally binding document stating the rights and duties of the parties to the Contract. ONLY officials with delegated authority by the President can sign contracts on behalf of UTRGV.
Is the document listing the officials with delegated authority by the President to sign certain types of Contracts. This is the link to the current Delegation of Authority.
Contracts + is the Contracts Database Module within ishop that is used as UTRGV’s central repository system for all types of contracts.
A Contract Request is the Contract Intake form within Contracts + that end users need to submit for requests for new Contracts, Contract Renewals and Contract Amendments.
A Work Group is the department responsible for handling, reviewing and processing certain type of Agreements.
A Contract Administrator is the person responsible for overseeing the contract and ensuring the parties comply with the terms of the Contract.
- Ensuring no Conflict of Interest with the Contractor exists.
- Verify that the Contractor complies with all terms and conditions of the Agreement.
- Determine acceptable performance levels.
- Develop schedule for Statement of Work.
- Monitor Contractor’s performance on specified frequency.
- Meet with Contractor on a regular basis to review progress, discuss problems, and consider necessary changes.
- Ensure that all services have been received to your specification.
- Verify Contractor performance for purposes of payment.
- Review invoices for accuracy prior to authorizing payment.
- Review reimbursement of travel expenses as per contract and State Guidelines.
- Identify material breaches of contract.
- Ensure the collection, review, and maintenance of any required certificates of insurance, worker’s compensation insurance, and performance bond, if required, original documentation to be kept in departmental files.
- Contact internal departments as needed to implement project and delivery of services.
- Determine whether corrective action is necessary.
- Take action, if necessary.
- Monitor vendor's performance and close-out of contract (see sample of Contract Monitoring Worksheet at the Contract Management Handbook, Appendix 2 and Sample of Contract Close-Out Checklist, Appendix 3 located at the UTRGV Procurement Webpage