Degree Audit Systems and Support Division of Strategic Enrollment and Student Affairs

Note: Please print out the form and mail it, fax it, or drop it off at U Central. If you have additional questions about any of the forms below, email U Central at UCentral@utrgv.edu.

• Academic Suspension Appeal Form

• Change of Major/Minor Form

• Change of Information Form

• Class Audit Permit

• Directory Information Release Form

• Drop by Student Form

• Excess-Hours and 3-Peat Appeal Forms

• FERPA Release Authorization Form

• Six-Drop and Withdrawal Appeal Site

• Transcript Request Form

• Withdrawal Form

Graduation Forms

• Duplicate Diploma Request Form

ProVerify

UTRGV is pleased to announce our new automated verification solution called ProVerify powered by ProEducation Solutions. If your FAFSA application is selected for verification by the U.S Department of Education, you will receive an introductory email at your UTRGV email address. Students who need to complete their verification process in ProVerify you must fill out, sign and submit documents online, print forms are not acceptable.

Once you sign in to your ASSIST account you will see a link to ProVerify under your pending requirements. Learn more about ProVerify.

UTRGV Forms

The following forms (PDF) are available for you to download and complete for your financial aid requirements. Completed forms can be submitted in person at U Central or by fax or scanned and sent as an attachment at Ask Rio or finaid@utrgv.edu.

UTRGV Verification forms can be submitted via the Strategic Enrollment Document Central. For instructions please watch this video.

• Once students file a graduation application, the Degree Audit team will complete a preliminary degree audit using the Degree Works system.
• The purpose of completing a degree audit is to verify that students are on track to meet degree requirements for the semester they plan to graduate.
• The graduation status will be sent to the students’ UTRGV email.
• If the audit is showing deficiencies, students are encouraged to meet with their faculty/academic advisor to identify best course of action to clear deficiencies.

• Once grades post at the end of each semester, the Degree Audit team will complete a final degree audit to verify that degree requirements have been completed.
• If the final degree audit is showing deficiencies, students will be notified via UTRGV email and will be required to complete a Transfer Graduation Date form if degree requirements will be completed in a subsequent semester.
• While the Degree Audit team checks degree audits for degree completion periodically and notifies students of deficiencies, it is ultimately the student's responsibility to register for and successfully complete degree requirements to graduate.

• Graduation is the completion of all degree requirements as recorded on the official transcript.
• Commencement is the ceremony that celebrates the completion of a degree. For more information on Commencement participation, please visit utrgv.edu/commencement.
• Applying for graduation is required whether or not you attend the commencement ceremony.  Participation in the commencement ceremony does not imply that you have officially graduated.

• Degree works can be accessed through ASSIST.
• Degree Works provides information on your progress to graduation.
• Degree Works allows direct information on pending requirements through hyperlinks to catalog information and course offerings.
• The Degree Audit team uses the Degree Works system to verify if degree requirements are completed.
• Review your degree audit in Degree Works. If requirements are still pending, meet with your Academic Advisor to discuss your options to meet all pending graduation requirements.

• In extreme circumstances, a student wishing permission to deviate in any way from degree requirements must have permission from the department chair and the dean of your college, at a minimum.

To initiate a course substitution/waiver:

• Schedule an appointment with your academic advisor.
• Provide justification for request(s).
• Include supporting documentation.
• Decision outcomes will be emailed to your UTRGV email account.

To view your course substitution/waiver progression:

• Review website which will explain the "Instructions for Submitting Requests": https://www.utrgv.edu/ucentral/registration/couse-substitution/index.htm
• Log in using UTRGV credentials to view.
• If unable to view, inquire with U Central.

To view approved course substitution/waiver:

• Once a course substitution/waiver is approved, it will be applied to your audit in Degree Works. The course substitution/waiver will also appear on the Exceptions block.
• If you find exceptions that are not applying to audit requirements, contact your academic advisor or e-mail certification@utrgv.edu.

• Final graduation application deadline to be included in the Fall 2023 Commencement Ceremony is October 13th. 
  • Only students confirmed as not having degree deficiencies will be invited
• Deadline to clear degree deficiencies is October 25th.
  • This is the deadline to resolve deficiencies and have a degree audit completed to verify eligibility to participate in Commencement Ceremony.
  • Summer graduates who are lacking 6 or less credit hours for degree completion in the Summer and are enrolled for the summer are permitted to participate in the Spring Commencement Ceremony.
  • Meet with your Faculty/Academic Advisor if you are still pending requirements to clear deficiencies.
• Check your UTRGV email for official notifications regarding your graduation status!

• For Degree Plan related questions regarding course substitutions/waivers, requirements, etc. please email us at certification@utrgv.edu.

All inquires MUST come from your University e-mail account. Your email should include the following information:

• Full name
• Student ID #
• Summary of question or issues
• Subject line should include: Name, ID & graduation application term.
• Copy (via Cc) the Academic Advising Center - academicadvising@utrgv.edu