Risk Management
It is mandatory that student organizations complete Risk Management training and subsequent assignments to be recognized and in good standing for the current academic year. Failure to comply will result in a loss of recognition. The penalty for non-adherence to this policy will result in the organization's loss of recognition with the Center for Student Involvement. With the loss of recognition, an organization will be marked as frozen on V Link, and all UTRGV privileges such as room reservations, event approvals, and student organization services will be revoked.
If your organization needs to designate a new officer to complete this requirement, please have them email the Student Organizations team at getinvolved@utrgv.edu. Please note that the designation of a new officer will NOT extend the established deadline for completion for your organization.
The steps for completing the training and assignments are listed below. For your convenience, we will provide and reference materials including a how-to guide for pulling a participant report on Zoom, an example of a meeting Zoom screenshot or an in-person group photo, and a sample constitution to guide you in creating a risk management plan for your student organization.
Step 1
The two officers who received the training at the L.E.A.D. will host a meeting with the full student organization membership where the Risk Management training is presented. At this meeting, all members must be present to review the content. The student organization will be responsible for collecting an attendance report and a group photo of all in attendance at the meeting.
Step 2
The attendance report and group photo will then be uploaded on the Risk Management 2023 Completion Form on V Link. On this form, the submitter will also need to certify that the Risk Management training was presented to the full membership on the specific date/time.
Virtual Meeting
As proof, you will need to 1) save a participant report of those who attended the training and 2) take a screenshot that captures your training participation.
In-Person Meeting
As proof, you will need to 1) Upload an attendance sign-in sheet and 2) take a group photo with all members who attended the training.
Step 3
Upon completion of the organization's training meeting, the group will need to work on adopting a risk management plan of their own that covers the required risk management topics. This adoption will need to be added to your constitution. You will need to plan a timeline for the review, update, and ratification of your revised constitution to meet the deadline being set forth by the office. Every student organization is required to have an updated constitution including a Risk Management Plan uploaded to their V Link page.
Step 4
Once all steps are completed, you will submit your information using the Risk Management 2023 Completion Form via the Center for Student Involvement V Link page.
The deadline to complete all the above Risk Management steps is Monday, October 30, 2023.
Please take the time to read through this information and make sure you understand what you need to do to make sure your student organization meets Risk Management Compliance. If you have any questions, please do not hesitate to contact your Student Organizations team at getinvolved@utrgv.edu.