Joint Sponsored Events
In accordance with HOP ADM 10-301 Facility Use, all Jointly Sponsored activities must be approved.
The use of University buildings or facilities by individuals who are not students, faculty, or staff; by groups that are not registered student, faculty, or staff organizations; or by associations or corporations for programs or activities must be jointly sponsored by UTRGV and shall be subject to the following conditions:
- The program or activity must be upon the invitation of UTRGV. Only the President or his or her delegate can authorize joint sponsorship.
- In order for joint sponsorship to be appropriate, the implications of a program or activity must, in the determination of the President, directly supplement the educational purposes of UTRGV.
- Established as a public institution without regard to political affiliation or religious faith, UTRGV cannot be a joint sponsor for political or sectarian gatherings.
- UTRGV will be responsible for all details of the program or activity, and reserves the right to approve all copy for advertising and news releases, and may require an accounting of the income and expenses directly related to the program or activity submitted to the Assistant Vice President for Campus Auxiliary Services.
- The scheduling of buildings or facilities for programs or activities of UTRGV shall always have priority over the scheduling for programs or activities that are jointly sponsored.
- The fee to be paid by the invited individual, group, association, or corporation will be a matter for negotiation in each case and will be specified in the agreement providing for the joint sponsorship. At a minimum, the fee must ensure recovery of the cost incurred by UTRGV.
- Procedures for requesting joint sponsorship shall be available through the Office of Campus Auxiliary Services.
For more information, contact conferences@utrgv.edu.
Application for Joint Sponsored Events (one time events)
Before you begin your application, you must have the following 3 documents ready.
- Signed Letter of invitation
- Marketing materials and links to web pages
- Event budget and projected expenses
For assistance contact the Conference & Events Services office at (956) 882-7191 or email conferences@utrgv.edu.