Presentation Guidelines & Tips
The presentation guidelines are summarized below. Click on presentation type to read the guidelines. Handouts Policy: Presenters may elect to print handouts for their presentation; however, this is not required.
Research Posters must consist of the following clearly marked sections: Objective, Methods, Results, and Conclusion (Additional sections may be added, such as Acknowledgements, etc.).
Service Learning Posters must include the following clearly-marked sections: Description of the Project, Student's Role, and Reflection. Reflection should include a student's connection to their service experience and tie into the material covered in their service learning course. (Additional sections may be added, such as Acknowledgements, etc.)
Posters should be free of mechanical and grammatical errors. You may visit the Writing Center to proofread for errors.
The acceptable dimensions for posters are 4 ft. x 3 ft. (or 48 in. wide x 36 in. tall). Please see template examples. On-campus printing is available at the GIS/Media Lab in the Library (Edinburg Library 4th floor or Brownsville Library 1st floor) and other locations. Note that at the Library, the first 4 linear feet may be printed for FREE. We recommend using PDF file type and be sure to bring your University ID card. Printing may take up to three hours to complete. Request for printing is first-come-first-serve - plan accordingly.
Posters must be set up at the start of the assigned poster session. The location where your poster should be hung will be marked with your poster number. You will be responsible for bringing push pins to mount your work. Poster sessions will be held in a large room for 1 hour and 30 minutes. During this time, judges will be evaluating posters, so we ask that you are available in front of your poster to discuss your work with attendees and judges.
Poster Presentation Workshops
Students presenting a poster presentation are invited to join a Poster Presentation Workshop to design a visual poster representing their research and gain tips on presenting their work to individual conference participants over an hour-long session. Guidelines for posters will be discussed. Check out our Eventbrite page to see our workshop schedule and register.
Oral Presentation Sessions have three to five presentations within the session. Each presentation is allotted 20 minutes, including time for questions. Each session will have a moderator who will provide technical assistance as needed, introduce each presenter, and serve as a timekeeper (providing a 10- and 2-minute warning).
Each Oral Presentation room will be equipped with a projector, projector screen, a PC computer, and Microsoft PowerPoint. The Hauser Communication Research Lab is available for practice and presentation coaching. Internet will be available within all rooms; presenters are encouraged to bring any presentation materials.
Oral Presentation Workshops
Students presenting their projects in an oral format are invited to join our Oral Presentation Workshop. Requirements for Oral Presentations and tips for presenting will be discussed. Check out our Eventbrite page to see our workshop schedule and register.
Art Gallery sessions may include visual art, such as pottery, paintings, or graphic design. Because a limited number of tables and easels are available, please contact engaged@utrgv.edu for equipment needs. Presenters are encouraged to provide additional equipment for their presentations. Presenters may display up to three pieces. In the Abstract, artists are encouraged to specify a creative objective, emphasize technical skills, and highlight the academic contribution to the field of study. Brief Summary will serve as an artist statement for the project and will be included within the program and displayed in the Art Gallery.
Pieces will be showcased the entire week of the Engaged Scholar Symposium.
Performances highlight music, film, dance, and theatre productions. Durations may be 5 to 20 minutes long. In the Abstract, artists are encouraged to specify a creative objective, emphasize technical skills, and highlight their academic contribution to the field of study. A brief summary will serve as an artist statement and will be included within the program.
Stage equipment will include barstools, three corded microphones, music stands, a speaker system, a projector, and a projector screen. Music must be submitted prior to the event date. Dress rehearsal times will be available. Stage dimensions are available by request. Dance or theatre performances that may damage the stage will be asked to provide a floor mat, such as tap dance or Folklorico.