Appeal Letter
How to Write An Appeal Letter
Outline of the appeal process
- Your appeal must indicate how the imposed sanctions are not commensurate or inappropriate with the violation/circumstances.
- Your appeal must be submitted via email to your assigned SRR staff employee before 5:00 pm within 10 business days of the signed Charge Resolution letter.
- Your appeal must be typed and addressed to Dr. Maggie Hinojosa, Senior Vice President of Strategic Enrollment & Student Affairs, as the designee of President Guy Bailey.
- Our office will submit your appeal and corresponding case information to the Appeal Official. The Appeal Official will have 20 business days to provide a written response; they may approve, deny, or modify the proposed sanction in question and their decision will be final.
- Your appeal letter may only address the sanctions you disagree with and not the charges for which you have accepted responsibility.
Some tips on what to include in your appeal letter
- Keep your letter brief and explain which sanction you are appealing, why you are appealing it (why you think the sanction is unfair or too severe for the violation), and state what you hope the new sanction will be and how it is more commensurate.
- It is an official letter, so be sure to use proper business letter format and thoroughly proofread your letter.
- Try to avoid any anger or judgment in your writing. While you might be upset about the issue, you don’t want to convey this feeling in your letter. Be confident and persuasive, but not aggressive. Consider asking a friend to read through the letter to make sure the tone is appropriate.
Detailed information can be found in Section IX: Appeal Procedures of the Handbook of Operating Procedures Section: STU 02-100, also included in our initial correspondence email.