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Graduate College Division of Research

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Current Students - Related Links

  • Accelerated Online
  • Academic Probation and Suspension
  • Appealing a Grade
  • Newly Admitted Students
  • Forms
  • Degree Works
  • Registration Instruction
  • Thesis and Dissertation
    • Survey of Earned Doctorates
    • Schedule an Appointment for Thesis and Dissertation Formatting
    • Thesis & Dissertation Defense
    • Doctoral Writing Specialist
  • Support Services & Workshops
    • Graduate Student Research Showcase
      • Past Events
    • Three Minute Thesis (3MT®)
    • Workshops
    • Campus Services and Resources
  • Travel Award
  • Doctoral Hooding Ceremony
  • Graduation Information
  • Transfer of Graduate Credit
  • Schedule an Appointment with the Grad College Team
  • Milestones for Graduate Students

Contact Us

Graduate College
Edinburg Campus: Marialice Shary Shivers Bldg. 1.158
Brownsville Campus Sabal Hall 1.202
Email: gradcentral@utrgv.edu
Phone: 956-665-3661
Phone Alt: 956-882-6552
Text: 956-446-0403
Fax: 956-665-2863
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Forms

The Grad College Smart Form App

The Grad College Smart Form app is designed to streamline the submission and management of smart forms within the Graduate College. It provides students, faculty, and staff with a user-friendly interface to complete, validate, and submit required forms electronically. The app supports dynamic form fields, conditional logic, automated routing for approvals, and real-time status tracking. Integration with the Office of Research database ensures secure data storage, efficient workflow processing, and seamless communication between departments.



Smart Forms

  • Application for Dissertation/Thesis Committee
  • Petition to Change Dissertation/Thesis Committee
  • Dissertation/Thesis Preliminary Draft Deadline Extension Form
  • Dissertation/Thesis Defense Announcement Form
  • Dissertation/Thesis Defense Deadline Extension Form
  • Dissertation/Thesis Final manuscript Deadline Extension Form
  • Dissertation/Thesis Embargo (Delayed Release) Request
  • Certification of Completion of Dissertation or Thesis
  • Certification of Completion of Doctoral Project
  • Lift Enrollment Hold of Dismissed Student For

Smart Forms How To:

 
  1. Log In: Students log in to the system using their UTRG credentials.
  2. Navigate the Home Screen: Proceed to the home screen and ensure you are logged in as a student.
  3. Select a Form: Choose the form you wish to submit from the available options.
  4. Complete the Form: Fill out the form with necessary information, ensuring all required fields are completed, especially those not auto populated.
  5. Track Submission: After submission, monitor the status of your request via the “My Approval” page.
  6. Receive Confirmation: Once the form is approved, a confirmation email will be sent to your registered email address.
  7. Make Additional Changes (If needed): If further updates are necessary, such as Change of Committee request, you can submit the relevant form after receiving approval.
 
  1. Log In: Use your UTRG credentials to access the system.
  2. Select Assigned Roles: Choose the role(s) assigned to you within the system.
  3. Review Submitted Forms: View all submitted forms relevant to your role.
  4. Provide a Decision: For forms assigned to you, review the details and indicate your decision to approve or deny the form. If you are a committee chair/co-chair and have external members who needs to submit their decisions and they also do not have access to the Grad College Smart Form app, please refer to the Submitting Decisions on Behalf of External Committee Members document to have their decisions submitted.
  5. Track Activities: Visit the “Activity” page to view a log of all actions taken regarding the forms, including your decisions.

Other Resources

E-Signature

  • How to create an E-Signature in Adobe Acrobat

Graduation Forms

  • Guide on How to Apply for Graduation
  • Graduation Application for a Graduate Certificate From
  • Transfer Graduation Date Form
  • Transfer Graduation Date Form Instructions for Graduate Students

Thesis & Dissertation Guide

  • Thesis Formatting Guide
  • Dissertation Formatting Guide

Other Forms

  • Graduate Program of Study Update Request Portal
  • FERPA Authorization Form
  • Graduate Student Travel Award Application
  • Transfer of Graduate Credit Towards a Graduate Degree
  • Leave of Absence Request Form for Masters Students
  • Leave of Absence Request Form for Doctoral Students
  • Request to Defer Graduate Admission (On-Campus and Online 16-week)
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