University Events Resources
Events Committee
In Spring 2019, a cross-divisional committee was formed to serve as a resource to our university community (students, faculty, staff) in the planning of events that take place at The University of Texas Rio Grande Valley (UTRGV). The Events Committee will collaborate with each other to 1) maximize opportunities and resources for broader institutional impact, 2) ensure that events are appropriately branded and advertised, and 3) assist in aligning events to University goals, designed with a measurable return on investment. The Events Committee is guided by policies and procedures set forth in The University of Texas System Regents’ Rules and Regulations and The University of Texas Rio Grande Valley Handbook of Operating Procedures.
Events Committee Members:
|
Member |
Department |
Liaison for: |
|---|---|---|
|
Dalyn Ruiz |
Office of Strategic Enrollment and Student Affairs |
Events that focus on the student experience |
|
Karen Dorado |
University Marketing and Communications |
Events that focus on the faculty and staff experience |
|
Advancement Special Events |
Engaging donors |
|
|
Alumni Relations |
Engaging alumni |
|
|
Athletics |
Engaging student athletes and coaches |
|
|
Student Union Conferences and Event Services |
|
|
|
College Access and K-12 Partnerships |
Engaging minors |
|
|
Office of Strategic Enrollment and Student Affairs |
Engaging prospective and undergraduate students |
|
|
Graduate College
|
Engaging graduate students |
|
|
Student Life |
Engaging students and student-led events |
If you are planning a university event, please do not hesitate to contact the committee member assigned to your area. We would be happy to connect with you and provide you guidance, as you plan for your event.
Policies and Procedures
- The University of Texas System Regents’ Rules and Regulations
- The University of Texas Rio Grande Valley Handbook of Operating Procedures
Events
Recommended for Events- If an event must stay indoors, please be mindful of our masking recommendations and consider a larger space to allow for social distancing.
- Decisions about whether to go forward with events will be made by college, school, or departmental leadership.
- The In-person Event Review Form is NOT required for in-person events.
- Effective March 30, 2022, catering is no longer required to be "grab-and-go" (pre-packaged). Event organizers may decide at their discretion how food and beverages are packaged, distributed, and consumed during an event.
At all times, a department hosting an in-person event is responsible for:
- Being prepared to transition to virtual, postpone, or cancel the in-person event if the threat of COVID-19 community spread increases or in the event of inclement weather/emergency.
- Promoting compliance with our Campus Protocols found on the UTRGV Welcome Back website.
For questions, please contact the Return to Campus Events/Gatherings Committee at Events@UTRGV.edu.