Outside Activities and Interests Portal
The Annual Disclosure Period for reporting outside activities and interests runs January through March each year.
All full-time faculty and exempt staff (staff not eligible for overtime pay) must:
- Acknowledge the policies and answer status questions in the Portal.
- Ensure all reporting required by the Decision Matrix has been completed in the Portal for previous calendar year.
- Submit requests for pre-approval for outside employment and board service that is new or continuing into current calendar year where indicated by Decision Matrix – Category 3.
- If you have nothing to report, please submit a “report of no activity” in the Portal.
Employees who are not full-time faculty or exempt staff may also have reporting requirements as described in the Decision Matrix – Category 4, Category 5, or General Rule. These requirements apply to employees who:
- Engage in the design, conduct, or reporting of research.
- Participate in procurement activities over $ 15,000.
- Have an outside activity or interest that may reasonably appear, in the eyes of a third party observer, to create a conflict of interest or interfere with their University responsibilities.
Additional reporting is required for new interests and activities that arise throughout the year.
For guidance about these reporting requirements, please refer to:
- The Decision Matrix - identifies who needs to report outside activities and interests in the Portal, and what they need to report.
- Conflict of Interest / Conflict of Commitment (COI/COC) Flowchart.
- Definition of Terms - used in the Decision Matrix.
- Frequently Asked Questions.
- Training Videos: (must log onto portal to view.) Videos available to assist with completing the required request for approval. Topics include:
- New User Information – Logging in for the first time
- Returning User information – Welcome to the new website
- No Activity Form
- Entering a Potential COI / COC
- A Guide to Approving a Request
This guidance identifies the requests for approval and after-the-fact disclosures required to comply with the following UT System Policies:
- UTS 180 Conflicts of Interest, Conflicts of Commitment, and Outside Activities
- UTS 175 Disclosure of Significant Financial Interests and Management and Reporting of Financial Conflicts of Interest in Research
- Regent’s Rule 30104: Conflict of Interest, Conflict of Commitment, and Outside Activities
The guidance is the same as the training module in Employee Education on Blackboard: Outside Activity and Interest Reporting - Release January 2018.
Please contact the Institutional Compliance Office at Compliance@utrgv.edu or 956-665-2653 in the event you have policy-related questions or need technical assistance navigating the Portal. You also may contact the Office of Research Support at researchcompliance@utrgv.edu or 956-665-7873 for questions related to research and sponsored projects.