Definition of Terms Used in Decision Matrix

  • What does “Engaged in Research” mean for purposes of Decision Matrix – Category 4?

    • Individuals engaged in research include everyone who is responsible for the design, conduct, or reporting of research. This may include research staff and students in addition to principal investigators, co-investigators, or project directors.
    • Research (in this context) means any systematic investigation, study, or experiment designed to develop or contribute to generalizable knowledge.
    • A systematic investigation, study, or experiment is one that involves a prospective plan - which incorporates quantitative or qualitative data collection and data analysis - to answer a question.
    • Research includes basic research, applied research, and product development.
  • What does “Sponsored Project” mean for purposes of Decision Matrix - Category 4?

    Sponsored projects are any project or program that receives external (extramural) funding through grants from public entities and in some cases from corporations and foundations. Generally, these are projects and programs where the terms of the grant legally obligate the university to carry out a project or program involving a defined set of activities and/or deliverables within a defined time period.

    Philanthropic gifts that provide funds and restrict how they can be used without obligating the university to carry out a specific project or program are excluded from this definition of sponsored projects.

  • What does “involved in Procurement Activities” mean for purposes of Decision Matrix – Category 5?

    Individuals “involved in procurement activities” include employees authorized to make purchases of $ 15,000 or more. They also include employees who make decisions or recommendations about purchases of $ 15,000 or more regarding:

    • Contract terms and conditions.
    • Who is awarded a contract.
    • Evaluation of a bid or proposal.
  • What is considered “Compensation” for purposes of deciding whether an outside activity requires prior approval?

    Compensation is defined as: Any form of benefit including but not limited to salary, retainers, honoraria, intellectual property rights or royalties, or promised, deferred, or contingent interest.

    Compensation includes sponsored travel or reimbursement, including travel that is reimbursed or sponsored by a Federal, state, or local government agency, an institution of higher education, an academic teaching hospital, a medical center, or a research institute that is affiliated with an institution of higher education. These benefits do not require disclosure under Decision Matrix Categories 4 and 5, but they never-the-less require prior approval under Decision Matrix Category 3.
  • What does “Covered Family Member” mean for purposes of Decision Matrix – Categories 4 and 5?

    Covered family members include:

    • a spouse;
    • a dependent child or stepchild or other dependent, for purposes of determining federal income tax liability during the period covered by the disclosure statement; and/or
    • a related or non-related, unmarried adult who resides in the same household as the employee and with whom the employee is financially interdependent as evidenced, for example, by the maintenance of a joint bank account, mortgage, or investments.
  • Does "Substantial Interest in a Business Entity" include mutual funds?

    No. Investment vehicles, such as mutual funds or retirement accounts, are not substantial interests in a business entity as long as the individual does not directly control the investment decisions made in those vehicles.
  • What does "Primarily Personal" mean in regard to service on outside boards?

    This refers to service that is unrelated to your position at UTRGV or your UTRGV responsibilities. Examples include boards of the following nature – a municipality; local religious congregation; neighborhood association; public, private or parochial school; political organization; social advocacy organization; youth sports or recreation league; affinity group such as the local orchid society or model train collectors club; and other similar outside boards