Department Account Managers |
- Budget Development: Assist in the development and communication of strategic initiatives and proposed budget reallocations and/or budget changes to the Dean or Director and college or division budget contact during the annual budget update period possible inclusion in upcoming year.
- Budget Oversight: Throughout the year, manage approved budgets, ensure funds are utilized for approved intended purpose, monitor outcome of new initiatives, identify areas of need for following year.
- Annual budgets for operating and travel are to be used to support departmental needs at the discretion of the cost center manager.
- Review balances with reconcilers monthly and communicate issues with appropriate budget contact within the department, college, or division.
- Review needs for upcoming fiscal year and communicate needs with dean and budget contact.
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College and Division
Budget Coordinators |
- Attend budget meetings and training sessions.
- As required, coordinate the development and input of approved budget changes into budgeting tool and/or spreadsheets provided by Planning and Analysis.
- Assist Department Chairs, Directors, Deans, or VPs with detailed budgets for development of strategic initiatives and budget requests and assist with input into operating budget template/ budgeting tool.
- Review monthly balance listings to assist college or department account managers with ongoing review of approved budget throughout the year.
- Communicate issues with assigned P&A staff “budget buddies”.
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Planning and Analysis Staff “Budget Buddies” |
- Staff within Planning and Analysis assigned to specific areas across institution to assist college and division budget contacts with any type of budget-related activity during annual budget update period and throughout the year. The current “Budget Buddy” assignments are listed in the Office of Planning and Analysis Staff Listing.
- Provide monthly balance listing by cost center (account) to College and Division Budget Coordinators for review.
- Maintain post budget permanent changes for inclusion in upcoming fiscal year baseline budget.
- Provide guidance on budget revisions, position control, and other budget related questions as needed.
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Deans and Directors |
- Develop and communicate college and department budget parameters for annual budget update.
- Assist in the completion and approval of budget planning and decision documents.
- Develop strategic new initiatives for budget consideration.
- Communicate with Provost and/or divisional Vice Presidents reallocation of existing resources and new budget requests for consideration.
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Provost and Vice Presidents (Division Leaders) |
- Coordinate the development of budget review and requests within division.
- Develop and communicate School/Division/Department-level expense and budget.
- Assist in the completion and approval of budget planning and decision documents.
- Present budget requests to executive leadership.
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Finance and Business Affairs |
- Develop budgetary assumptions based on revenue projections and expense forecasts for the upcoming fiscal year to be utilized by Executive Leadership to determine budgetary parameters.
- Lead discussions and process for tuition and mandatory fee changes and non-mandatory fee requests.
- Coordinate the budget process, including ongoing development, training and communication of process changes, budgeting tools, timelines, and new funding requests.
- Consolidate school/division budgets with proposed budget adjustments and enhancement requests, and overall balances into a comprehensive institution-wide summarized budget for executive leadership review.
- Provide training during budget cycle and throughout the year.
- Develop draft budget, budget reports, and budget highlights for submission to UT System.
- Present budgetary assumptions and proposed budget adjustments to executive leadership.
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Executive Leadership |
- Set budget parameters for upcoming fiscal year.
- Communicate budget expectations with senior divisional leadership for further communication within each division.
- Review, discuss and recommend initiatives, produced from the budgetary review process, for the President’s consideration
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President |
- Review, revise, and approve the institution’s budget.
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Board of Regents |
- Review and approve final institution-wide budget.
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