UTRGV Housing Cancellation Policy

The housing contract is legally binding for the entire academic year. Cancellations may be granted in certain circumstances such as withdrawal from the university, graduation, or student teaching.  Incoming students who choose not to attend UTRGV after having submitted a contract should also complete a request to cancel their contract. Once the contract is signed, students have three business days to cancel without penalty.

After three business days, restrictions will apply and requests will be reviewed but cannot be guaranteed.

All request may take up to three (3) weeks to process. The length of the review process depends on which reason you are canceling and the volume of previously submitted cancellation requests.

Housing Cancellation Steps (pdf)

Cancellation Deadlines and Refunds

Full Academic Year Contracts (Fall – Spring)

 

Deadlines

Current Resident

New Resident

Before July 1

A full refund of the Security Deposit

$50 Application Fee, and Full Refund of Security Deposit

July 1 – August 1

$300 Early Termination Notice Fee, Forfeit Security Deposit

$300 Early Termination Notice Fee, $50 Application Fee, Forfeit Security Deposit

August 1 – Sept. 12 (Census Date)

$500 Early Termination Notice Fee, Forfeit Security Deposit

Prorated Room and Board Charges if applicable. 

$500 Early Termination Notice Fee, $50 Application Fee, Forfeit Security Deposit

Prorated Room and Board Charges if applicable. 

Sept. 12 – May 10

$1000 Early Termination Notice Fee, Forfeit Security Deposit

Prorated Room and Board Charges

$1000 Early Termination Notice Fee, Forfeit Security Deposit, $50 Application Fee

Prorated Room and Board Charges

 

New Contracts for Spring 

Deadlines

New Student

Before Dec. 1

$50 Application Fee, and Full Refund of Security Deposit

Dec. 1 – January 1

$300 Early Termination Notice Fee, $50 Application Fee, Forfeit Security Deposit

January 1 – Official Record Date (Estimated Feb. 1)

$500 Early Termination Notice Fee, $50 Application Fee , Forfeit Security Deposit

After Official Record Date – May 10, 2019.

$1000 Early Termination Notice Fee, Forfeit Security Deposit, $50 Application Fee

Acceptable reasons to submit a cancellation request

Reason

Description

Canceling within three business days

 

Students are allowed to cancel a housing contract within three business days of contract submission regardless of the reason.

Please submit a completed cancellation request online.

No Longer Enrolled

If you no longer plan to attend UTRGV or plan to withdraw within the next 48 hours.

Please submit a completed cancellation request online.

IMPORTANT: If you cancel your contract, then later decide to enroll at a later date during the academic year, the housing contract and all charges will be reinstated.

Graduating

 

If you are graduating in December you need to fill out a cancellation request.

Please submit the following:

  • A completed cancellation request online

  • A copy of the approved graduation application.

If you are graduating in May there is no need to fill out a contract cancellation.

Internship / Student Teaching

 

Students who plan to be away from UTRGV participating in a University-sponsored internship or student teaching position can choose to cancel their housing contract. If you have a position that prohibits you from being able to live on campus.

Please submit the following:

A completed cancellation request online.

Verification of the position from the sponsoring University department. Email documents to home@utrgv.edu

 

Married/Parent

Students who are married or have children are allowed to cancel their housing contract in order to better accommodate their living situation. If you become legally married or have a child and you would like to cancel your contract for housing to do this change, please submit the required documents below.

Please submit the following:

  • A completed cancellation request online through the housing portal.  

  • Copy of filed marriage certificate (for marriage-based requests only).

  • Copy of child's birth certificate (for parent-based requests).

Document Disability or Medical Condition

 

If you have a documented disability or medical condition requiring accommodation that the DHRL is unable to provide you should not make any arrangements with off-campus housing alternatives until such time as a decision is made.

Please meet with a representative to review which required documentation may be required.

Documented Financial Need

 

Students requesting a cancellation based on financial need must show proof of the need and that their financial situation has changed since the submission of the housing contract. If you would like to request a cancellation based on financial need, you must provide the following:

Please submit the following:

  • A completed cancellation request online
  • A completed FAFSA (Free Application for Federal
    Student Aid).
  • All awards must be accepted. Simply refusing an award (for example, a loan) is not a valid reason for contract cancellation.
  • An appointment with a Financial Aid Counselor regarding the change in circumstances has been attended.
  • A detailed explanation indicating your need and how your financial situation has changed since you submitted the housing contract.

All information must be submitted in person by appointment with housing staff.