UTRGV Housing Cancellation Policy
The housing contract is legally binding for the entire academic year. Incoming students who choose not to attend UTRGV after having submitted a contract should also complete a request to cancel their contract or face fees. All fees are applied even if you do not register for classes at UTRGV.
All request may take up to three (3) weeks to process. The length of the review process depends on which reason you are canceling and the volume of previously submitted cancellation requests. Cancellations waivers may be granted in certain circumstances such as graduation, military service, or other extenuating circumstance.
For Fall/Spring contracts, if you only want to cancel your fall reservation and keep your spring booking active, email us at home@utrgv.edu.
Housing Cancellation Steps
All residents must cancel their application online though the housing application portal. Please follow the steps listed in the following PDF document to cancel your application.
>Housing Cancellation Steps (pdf)
>Early Termination Fee Appeal Form
Cancellation Deadlines and Refunds
Full Academic Year Contracts (Fall – Spring)
|
Deadlines |
Current Resident |
New Resident |
|
Before July 1, by midnight |
A full refund of the Security Deposit |
$50 Application Fee, and Full Refund of Security Deposit |
|
July 1 – July 31 |
$300 Early Termination Notice Fee, Forfeit Security Deposit |
$300 Early Termination Notice Fee, $50 Application Fee, Forfeit Security Deposit |
|
August 1 – Fall Census Date |
$500 Early Termination Notice Fee, Forfeit Security Deposit |
$500 Early Termination Notice Fee, $50 Application Fee, Forfeit Security Deposit |
|
Fall Census Date – May 6 |
$1000 Early Termination Notice Fee, Forfeit Security Deposit |
$1000 Early Termination Notice Fee, Forfeit Security Deposit, $50 Application Fee |
New Contracts for Spring Only
|
Deadlines |
New Student |
|
Before Dec. 1 |
$50 Application Fee, and Full Refund of Security Deposit |
|
Dec. 1 – January 1 |
$300 Early Termination Notice Fee, $50 Application Fee, Forfeit Security Deposit |
|
January 1 – Spring Census Day |
$500 Early Termination Notice Fee, $50 Application Fee , Forfeit Security Deposit |
|
After Spring Census Day |
$1000 Early Termination Notice Fee, Forfeit Security Deposit, $50 Application Fee |
Acceptable reasons to submit a cancellation request
|
Reason |
Description |
|
Canceling within three business days
|
Students are allowed to cancel a housing contract within three business days of contract submission regardless of the reason. Please submit a completed cancellation request online. |
|
No Longer Enrolled |
If you no longer plan to attend UTRGV or plan to withdraw within the next 48 hours. Please submit a completed cancellation request online. |
|
Graduating
|
If you are graduating in December you need to fill out a cancellation request. Please submit the following:
If you are graduating in May there is no need to fill out a contract cancellation. |
|
Internship / Student Teaching
|
Students who plan to be away from UTRGV participating in a University-sponsored internship or student teaching position can choose to cancel their housing contract. If you have a position that prohibits you from being able to live on campus. Please submit the following: A completed cancellation request online. Verification of the position from the sponsoring University department. Email documents to home@utrgv.edu. |
|
Married/Parent |
Students who are married or have children are allowed to cancel their housing contract in order to better accommodate their living situation. If you become legally married or have a child and you would like to cancel your contract for housing to do this change, please submit the required documents below. Please submit the following:
|
|
Document Disability or Medical Condition
|
If you have a documented disability or medical condition requiring accommodation that the DHRL is unable to provide you should not make any arrangements with off-campus housing alternatives until such time as a decision is made. |
|
Documented Financial Need
|
Students requesting a cancellation based on financial need must show proof of the need and that their financial situation has changed since the submission of the housing contract. If you would like to request a cancellation based on financial need, you must provide the following: Please submit the following:
All information must be submitted in person by appointment with housing staff. |
|
Military Service |
Students in military services with orders to deploy or attend training. |
updated 3/5/2021