General Ledger Resources

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ERP System Key Member Roles

• Key Member Role Definitions with Additional Details for Fiscal Compliance (SharePoint)

UTRGV Accounting Resources

• UTRGV Accounting Contact Guide (SharePoint)
• UTRGV Request & Update Cost Center Process (SharePoint)
• UTRGV Accounts Receivable Training Documents
• Recommended Training Sessions (based on job duty, role or assignment)(SharePoint)
• Crosswalk of PeopleSoft Account Code to Texas Comptroller Expenditure Object Code (SharePoint)

UTRGV Monitoring Plan / Annual Financial Certification

• UTRGV Monitoring Plan (SharePoint)
• UTRGV SAHARA - Monthly Reconciliation & Annual Financial Certification (SharePoint)
• UTRGV SAHARA - Manager Monthly Approval Guide (SharePoint)
• UTRGV SAHARA - Managers: Annual Financial Certification Process (SharePoint)
• UTRGV SAHARA - How To Run SAHARA Summary Report (SharePoint)
• UTRGV SAHARA - How To Run LOR Certification Report (Sharepoint)
• How To Create An Outlook Message Rule & Folder for SAHARA emails (SharePoint)
• FY2026 Monthly Financial Reconciliation Listing (Sharepoint)
  
  

UTRGV PeopleSoft Account Reconciliation Training Documents

• Monthly Financial Report (SharePoint)
• Monthly Financial Reconciliation Process Training (SharePoint)
• Reconciliation Overview/Checklist (SharePoint)
• Budget Overview (SharePoint)
• Reference Resources and Training Information (SharePoint)

UTRGV IDT/COR/GLS upload files

• The three files below are required to properly upload an IDT/COR/GLS
  Please Right-click and Save Link As... or Save Target As... to individually download ALL three (3) files
  
  • JrnlLog
  • JRNLMCRO
  • JRNLMCRO_WS

UTRGV Interdepartmental Transfer Files

• Interdepartmental Transfer Template & Form .
  Please Right-click and Save Link As... or Save Target As... to individually download the two (2) files
  • PS92_PRD_UTRGV_JOURNAL_UPLOAD FILE_IDT
  • UTRGV Interdepartmental Transfer Voucher Form

UTRGV NON-AP Related Correction File

• Correction Template file for NON-AP RELATED CORRECTIONS
  please Right-click and Save Link As... or Save Target As... to download the one (1) file
  
  
  • PS92_PRD_UTRGV_JOURNAL_UPLOAD_FILE_COR

UTRGV GLS File

• GLS (for Back Office ONLY)Template file for General Ledger Spreadsheet entries
  please Right-click and Save Link As... or Save Target As... to download the one (1) file
  
  
  • PS92_PRD_UTRGV_JOURNAL_UPLOAD_FILE_GLS

UTRGV Chart of Accounts with Examples of Allowable/Unallowable Expenses

• UTRGV Chart of Accounts with examples of Allowable/Unallowable Expenses (SharePoint)

UTRGV Cost Center Key Member Listing

• Fiscal Year 2026
  • Cost Center/Project Key Member Listing for April 2026 (Sharepoint)