Accounting and Reporting

Mission Statement

We are committed to maintaining the integrity of the general ledger and for providing accurate and timely accounting services in accordance with guidelines established by Generally Accepted Accounting Principles (GAAP), the Texas State Comptroller, The University of Texas System, and other agencies to meet external and internal financial reporting requirements.

Functions

• Month-end and Fiscal Year-end accounting close functions
• Monthly Financial Report (MFR) and monthly year-end operating margin projection
• Annual Financial Report (AFR) as well as other fiscal reporting
• Oversight of the UTRGV Monitoring Plan for monthly reconciliations and annual financial certifications
• Training within the General Ledger and Accounts Receivable/Billing functions.

Our services range from managing the month-end and year-end accounting close functions to producing internal and external reports and financial analysis. We also review requests to modify or establish cost centers, process interdepartmental transfers, accounting corrections and process payroll labor distributions.

Accounting Services

• Chart of accounts structure and chart fields
• Cost center requests and updates, including key members
• Speed type setups and updates
• General Interdepartmental Transfers(IDT) for non-sponsored cost centers
• Chart field corrections for unrestricted cost centers (fund code, department, or function)

Accounts Receivable

• Non-sponsored invoices
• New AR customer set ups or updates

Labor Distribution

• Payroll labor distributions and corrections,
• Employer cost labor encumbrances

SAHARA (automated reconciliation tool within PeopleSoft)

• Monthly reconciliations
• Annual financial certifications

Training

• General Ledger
• Cost Center Process
• IDT and Corrections
• AR Non-Sponsored Billing
• Monthly Financial Reconciliation Process
• SAHARA for Managers and Reconcilers