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Engaged Scholarship & Learning Office of Student Academic Success

Presentation Guidelines

The presentation guidelines are summarized below. Click on presentation type to read the guidelines.
Handouts Policy: Presenters may elect to print handouts for their presentation; however, this is not required. Printing is available on-campus at one of the many computer labs or virtually.  

  • Poster Presentation

    Research Posters must consist of the following clearly marked sections: Objective, Methods, Results, and Conclusion (Additional sections may be added, such as Acknowledgements, etc.).

    Service Learning Posters must include the following clearly-marked sections: Description of the Project, Student's Role, and Reflection. Reflection should include a student's connection to their service experience and tie into material covered in their service learning course. (Additional sections may be added, such as Acknowledgements, etc.)

    Posters should be free of mechanical and grammatical errors. You may visit the Writing Center to proofread for errors.

    The acceptable dimensions for posters are 4 ft. x 3 ft. (or 48 in. wide x 36 in. tall). Please see template examples. On-campus printing is available at the GIS/Media Lab in the Library (Edinburg Library 4th floor or Brownsville Library 1st floor) and other locations. Note that at the Library, the first 4 linear feet may be printed for FREE. We recommend using PDF file type, and be sure to bring your University ID card. Printing may take up to three hours to complete. Request for printing are first-come-first-serve - plan accordingly.

    Posters must be setup at the start of the assigned poster session. The location where your poster should be hung will be marked with your poster number. You will be responsible for bringing push pins to mount your work. Poster sessions will be held in a large room for 1 hour and 30 minutes. During this time, judges will be evaluating posters, so we ask that you are available in front of your poster to discuss your work with attendees and judges.

    Poster Presentation Workshops

    Students presenting a poster presentation are invited to join a Poster Presentation Workshop to design a visual poster representing their research and gain tips on presenting their work to individual conference participants over an hour-long session. Guidelines for posters will be discussed. Check out our Upcoming Events page to see our workshop schedule and register.

  • Talk or Oral Presentation

    Oral Presentation Sessions have three to five presentations within the session. Each presentation is allotted 15 minutes, including time for questions. Each session will have a moderator who will provide technical assistance as needed, introduce each presenter, and serve as a time keeper (providing a 10- and 2-minute warning). 

    Each Oral Presentation room will be equipped with a projector, projector screen, a PC computer, and Microsoft PowerPoint. The Hauser Communication Research Lab is available for practicee and presentation coaching. Internet will be available within all rooms; presenters are encouraged to bring any presentation materials 

    Oral Presentation Workshops

    Students presenting their projects in an oral format are invited to join our Oral Presentation Workshop. Requirements for Oral Presentations and tips for presenting will be discussed. Check out our Upcoming Events page to see our workshop schedule and register.

  • Exhibition

    Exhibition sessions may include visual art, such as pottery, paintings, or graphic design. The Exhibition Hall will have tables and easels available - additional equipment must be provided by the presenter. Presenters may display up to three pieces. Artist statements (required in submission form) will be printed by ES&L for display. All art must be delivered on April 17 to the Exhibition Hall for setup. Presenters are responsible for the setup of their work. Staff will be available for setup assistance.

    Presenters are required to be present at their work during the "Meet the Artist" session from 11:35 am to 12:15 pm in Brownsville on April 18 and in Edinburg on April 19. All art must be picked-up after 5pm on the day of the exhibition (April 18 for Brownsville and April 19 for Edinburg).

    Exhibition Hall Locations

    • Brownsville: STUN 1.0 (La Sala)
    • Edinburg: UC (Bronc Room)

  • Performance

    Performances highlight music, film, dance, and theatre productions. Durations may be 5, 10, or 20 minutes. Stage equipment will include: barstools, three corded microphones, music stands, speaker system, projector, projector screen. Music must be submitted prior to event date. Dress rehearsal will take place on April 13, 14, or 17. Stage dimensions available by request. Dance or theatre performance that may damage the stage will be asked to provide a floor mat, such as tap dance or folklorico.


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