Accounts Payable
The goal of Accounts Payable is to provide timely payment of goods and services to vendors as well as reimbursements to individuals for costs incurred as part of University business. We provide accurate and complete information to our customers and assist them in understanding the entire payment process while maintaining the highest degree of courtesy, quality, and efficiency possible.
Announcements
FY2026 Accounts Payable Year-End Deadlines
To ensure expenses are recorded in FY2026, please submit all items by the dealines below.
|
Deadline |
Item |
Requirements |
|
Thursday, August 20, 2026 |
Supplier Invoices & AP Forms |
Last day to submit FY2026 supplier invoices and AP forms (AP Memo, Stipend, Non-PO, etc.). All requests must be received in the AP queue by the end of the day. |
| Monday, August 24, 2026 | iTravel+ Expense Reimbursements |
Last day to submit FY2026 travel and business expense reimbursements. All approved expense reports must be received in the AP queue by the end of the day |
|
Monday, August 31, 2026 |
AP Journal Voucher Corrections |
Last day to submit FY2026 account code and speedtype corrections. All AP journal voucher corrections must be fully approved in workflow and received by AP no later than 12:00 PM (noon). |
Important: Requests received after the applicable deadlines will be recorded in FY2027.
In-office Schedule: Tuesday and Thursday, 8 A.M. - 5 P.M. Check pick-up will only be available on these days.
New Receipt Threshold Effective 12/1/2024
Effective December 1, 2024, the quantity receipt threshold for purchase orders (POs) will increase from $500 to $5,000. This means that only POs of $5,000 and above will now require a cost/quantity receipt.
This enhancement is intended to reduce administrative effort, streamline the payment process, and provide greater efficiency in our procure-to-pay process. Thank you for your attention to this update. We appreciate your support and cooperation. If you have any questions, feel free to contact us at accountspayable@utrgv.edu
Our Services
Training offers resources and instructions for training on Accounts Payable processes, including iShopUTRGV navigation, creating invoices and receipts, and understanding payment workflows, with links to guides, videos, and registration for live sessions.
UTRGV must pay vendors within 30 days of receiving goods, services, or an invoice, or else interest accrues automatically, so departments are encouraged to promptly submit invoices and receipts through iShopUTRGV to avoid late charges.
Answers to Frequently Asked Questions provide guidance on submitting expenditure corrections, travel and business expense reimbursements through Concur, and creating electronic invoices, receipts, and non-PO payment requests in iShopUTRGV, along with details on access, approval workflows, and deadlines.
Accounts Payable Staff
Meet the Accounts Payable Staff