Welcome to the Office of Registrar Services

The Office of Registrar Services at the UTRGV School of Medicine serves as an extension of the University Registrar’s Office and supports medical students and faculty by maintaining student permanent academic records and documents pertaining to each matriculated student’s progress through medical school. Our office also provides certification for current enrolled students and alumni.

About

It is our commitment to support our students and faculty by guaranteeing confidentiality, respect, and high-quality service. Some of our services include:

• Enrollment of all SOM Students
• Processing Schedule Changes Upon Appropriate Approval
• Enrollment Verifications & Certifications of Good Standing
• Monitoring Compliance of Criminal Background Checks (CBC’s), & Drug Screenings (DS)
• Pre-clerkship Certifications Including CBCs and DSs
• Visiting Student Learning Opportunities (VSLO) Management
• Complimentary Notary Public Services (By Appointment)

Resources

• Academic Calendars
• ASSIST (myUTRGV.edu)
• Away Rotations FAQs
• Change of Address and Phone Number Instructions for ASSIST
• Course Catalogs
• Forms (For Students & Faculty)
• Transcript Request
• Tuition Refund Policy

Academic Records

The Office of SOM Registrar Services is responsible for maintaining permanent records and documents that pertain to each matriculated student's progress through medical school. These records include application materials, medical school evaluations, official transcripts of all medical school coursework, documentation of grade changes, USMLE scores and USMLE ID number, official dates of enrollment, Medical Student Performance Evaluations (MSPE), documentation of dismissal or withdrawal, copy of diploma, copy of Federation of State Medical Boards and other state licensing forms. The procedures used in managing these records are consistent with established standards and existing regulations. As a student, educational records are considered confidential. Under most circumstances, an individual student's records will not be released without the student's written and signed consent. 

UTRGV SOM adheres to the UT System Board of Regents Rule 50705: Confidentiality and Security of Education Records Subject to the Family Educational Rights and Privacy Act.

the academic record reflects the total, unabridged academic history of a student at the SOM. All courses will be recorded in the academic period in which the course was taken and graded.

Access Academic Records

Students may obtain their records using ASSIST. You can log in to myUTRGV.edu with your UTRGV username and password and click on the ASSIST icon under the Applications area. Students requiring a paper copy of their grades may request an official transcript .

Official Transcript

Current and former UTRGV SOM students requiring their official academic record may request a transcript using the university's online ordering service - there is a $5 fee. The student must be free of financial debt with the institution in order to have an official transcript released. Requests are only accepted using our online ordering option. If you are not able to access our online ordering system, please email us at transcripts@utrgv.edu

Enrollment Verifications

An enrollment verification of a student is used to officially verify a student's enrollment status, anticipated graduation date, and proof of attendance. This is often needed for loan deferments, insurance companies, banks, conference attendance, organizational membership applications, and other interested parties.

Students at the UTRGV School of Medicine may request enrollment verifications by downloading and completing the Enrollment Documentation Request Form and forwarding it to our SOM Registrar Services Office at SOMRegistrarServices@utrgv.edu. If appropriate, enrollment verifications will also certify Good Standing at UTRGV SOM.

Certifications of Good Standing

A Certification of Good Standing of a student is used not only to certify enrollment but also to officially certify that the student is in good standing at UTRGV SOM. Broadly defined, a student in good standing is one who is eligible to continue, return, or transfer elsewhere. It implies good academic standing and good citizenship. Like an enrollment verification, this certification is also often needed for Good Student Discounts, insurance companies, banks, conference attendance, organizational membership applications, and other interested parties.

Students at UTRGV SOM may use the same Enrollment Documentation Request Form , to request a certification of good standing.