Karen Martirosyan, Ph.D. - Associate Vice President
Thomas Spencer, M.B.A, Ph.D. - Associate Vice President
Research Compliance and Export Control
Glorimar Colon - Executive Director
Ed Walsh - Director of Sponsored Programs
Fernando Gonzalez - Director
What is a Limited Submission?
Limited submissions refer to the number of grant applications an institution can submit for restricted opportunities. Most grant funding opportunities are considered ‘open’, which means an institution can submit as many proposals as possible they feel are competitive. However, limited submissions restrict to ‘limit’ the number of proposals that will be considered.
For example, if the institution can submit one application in response to a specific request for proposals, it would be considered a limited submission. Thus, limited submission programs are competitive funding opportunities that restrict the number of proposals that may be submitted from one institution.
How do I find a Limited Submission Opportunity?
There are various ways to find limited submissions. For both open and limited opportunities, investigators are encouraged to proactively use funding search engines available including Grants.gov, PIVOT.
Research division at UTRGV will make every effort to identify Limited Submissions Opportunities and provide timely information to faculty through UTRGV’s limited submission listserv email. Additionally, most agencies have news feeds that investigators can use to receive the most up to date opportunities.
How do I apply?
If a proposal is selected, an intent to submit must be submitted to have an Office of Sponsored Programs (OSP). An OSP coordinator will be assigned to assist with proposal submission. The intent to submit can be accessed through the following link: https://www.utrgv.edu/research/for-researchers/forms-policies-guidelines/proposal-intent/index.htm.
What is the current process?
All faculty interested in submitting an external funding proposal to a limited submission opportunity must submit the internal pre-proposal (in single pdf) by the deadline to their respective Associate Dean for Research (ADRs) for the review and selection process.
ADRs will select the pre-proposal(s), up to the permitted quantity, from among those submitted by faculty in their respective units and then submit a notification of their selections, with supporting documentation, to firstname.lastname@example.org. to move forward to the next review level.
Who decides if my submission is approved?
Currently, there are two levels of review:
- The first review is done at the college, called the pre-review.
- The second review is completed by a university committee, which reviews pre-proposals and makes recommendations to the Executive Vice President (EVP) for Research. The EVP will review the final selections and decide which proposal(s) are selected for submission to the agency.
How do investigators get feedback?
What is the new process (Submittable)?
What problems will it solve?
- A tabulated list of limited submission programs in which the sponsor and internal competition deadlines will be listed. The table will provide each active limited submission opportunity to submit pre-proposal application through the UTRGV online submission portal. Links are not activated unless an internal competition will be accepting submissions.
- Pre-proposals will now be submitted online and will allow investigators to track status and review feedback for current work in a single location.
- Submittable will also serve as a repository for the faculty, as they will be able to go back and see their previous pre-proposals submitted.
- Email notifications will be automated, upon submission of pre-proposal, investigators will receive confirmation.
- Reviewers comments will be available for all pre-proposals and will be provided by email.