Salary Administration

Salary Administration serves as the final destination for all payroll-related documents at UTRGV. Numerous transactions pertaining to employee assignments and payroll forms are processed daily. All transactions go through stringent quality control reviews to ensure employees are paid in both an accurate and timely manner. In support of the university-wide paperless initiative to streamline and automate forms, many of these transactions are entirely electronic.


New Hires / Stipends / Change of Job Data Brief Description Recommendations
Human Resources guide on how to rehire or continue appointments for student employees, graduate assistants, work-study, and part-time nonstudent employees.

HR Portal

Portal Manual:

HR Portal Manual

Training Video:

Click the access training video link to have access. This link is located on the Human Resources -> Salary Administration | UTRGV page. Once you reach the Sign in Zoom page, you will need to access the training by clicking on the SSO icon, then choose your email account and it will prompt you to enter the passcode to watch the HR Portal training. ( Use passcode: Zh6?4iY!). If you have issues accessing the page, sign out, clear the cache, and close all browsers. Then try again.

Monthly Payroll Calendar and Timeline for all ePAF Forms and Hiring Proposals

October 1, 2025 Pay date Payroll Deadline

Due to Position Control office by 4:00pm on September 11, 2025

Due to Human Resources office by 4:00pm on September 17, 2025

November 3, 2025 Payroll Deadline

Due to Position Control office by 4:00pm on October 14, 2025

Due to Human Resources office by 4:00pm on October 20, 2025

December 1, 2025 Payroll Deadline

Due to Position Control office by 4:00pm on November 10, 2025

Due to Human Resources office by 4:00pm on November 14, 2025

January 2, 2026 Payroll Deadline

Due to Position Control office by 4:00pm on December 8, 2025

Due to Human Resources office by 4:00pm on December 12, 2025

February 2, 2026 Payroll Deadline

Due to Position Control office by 4:00pm on January 13, 2026

Due to Human Resources office by 4:00pm on January 19, 2026

March 2, 2026 Payroll Deadline

Due to Position Control office by 4:00pm on February 9, 2026

Due to Human Resources office by 4:00pm on February 16, 2026

April 1, 2026 Payroll Deadline

Due to Position Control office by 4:00pm on March 12, 2026

Due to Human Resources office by 4:00pm on March 18, 2026

May 1, 2026 Payroll Deadline

Due to Position Control office by 4:00pm on April 13, 2026

Due to Human Resources office by 4:00pm on April 17, 2026

June 1, 2026 Payroll Deadline

Due to Position Control office by 4:00pm on May 11, 2026

Due to Human Resources office by 4:00pm on May 15, 2026

July 1, 2026 Payroll Deadline

Due to Position Control office by 4:00pm on June 11, 2026

Due to Human Resources office by 4:00pm on June 17, 2026

August 3, 2026 Payroll Deadline

Due to Position Control office by 4:00pm on July 14, 2026

Due to Human Resources office by 4:00pm on July 20, 2026

September 1, 2026 Payroll Deadline

Due to Position Control office by 4:00pm on August 12, 2026

Due to Human Resources office by 4:00pm on August 18, 2026

 

October 7, 2025 Payroll Deadline

Due to Position Control office by 4:00pm on September 22, 2025

Due to Human Resources office by 4:00pm on September 25, 2025

October 22, 2025 Payroll Deadline

Due to Position Control office by 4:00pm on October 7, 2025

Due to Human Resources office by 4:00pm on October 10, 2025

November 7, 2025 Payroll Deadline

Due to Position Control office by 4:00pm on October 23, 2025

Due to Human Resources office by 4:00pm on October 28, 2025

November 21, 2025 Payroll Deadline

Due to Position Control office by 4:00pm on November 6, 2025

Due to Human Resources office by 4:00pm on November 11, 2025

December 5, 2025 Payroll Deadline

Due to Position Control office by 4:00pm on November 20, 2025

Due to Human Resources office by 4:00pm on November 25, 2025

December 22, 2025 Payroll Deadline

Due to Position Control office by 4:00pm on December 5, 2025

Due to Human Resources office by 4:00pm on December 10, 2025

January 9, 2026 Payroll Deadline

Due to Position Control office by 4:00pm on December 21, 2025

Due to Human Resources office by 4:00pm on December 23, 2025

January 23, 2026 Payroll Deadline

Due to Position Control office by 4:00pm on January 7, 2026

Due to Human Resources office by 4:00pm on January 12, 2026

February 6, 2026 Payroll Deadline

Due to Position Control office by 4:00pm on January 22, 2026

Due to Human Resources office by 4:00pm on January 27, 2026

February 20, 2026 Payroll Deadline

Due to Position Control office by 4:00pm on February 5, 2026

Due to Human Resources office by 4:00pm on February 10, 2026

March 6, 2026 Payroll Deadline

Due to Position Control office by 4:00pm on February 19, 2026

Due to Human Resources office by 4:00pm on February 24, 2026

March 20, 2026 Payroll Deadline

Due to Position Control office by 4:00pm on March 5, 2026

Due to Human Resources office by 4:00pm on March 10, 2026

April 7, 2026 Payroll Deadline

Due to Position Control office by 4:00pm on March 23, 2026

Due to Human Resources office by 4:00pm on March 26, 2026

April 22, 2026 Payroll Deadline

Due to Position Control office by 4:00pm on April 7, 2026

Due to Human Resources office by 4:00pm on April 10, 2026

May 7, 2026 Payroll Deadline

Due to Position Control office by 4:00pm on April 22, 2026

Due to Human Resources office by 4:00pm on April 27, 2026

May 22, 2026 Payroll Deadline

Due to Position Control office by 4:00pm on May 7, 2026

Due to Human Resources office by 4:00pm on May 12, 2026

June 5, 2026 Payroll Deadline

Due to Position Control office by 4:00pm on May 21, 2026

Due to Human Resources office by 4:00pm on May 26, 2026

June 23, 2026 Payroll Deadline

Due to Position Control office by 4:00pm on June 5, 2026

Due to Human Resources office by 4:00pm on June 10, 2026

July 8, 2026 Payroll Deadline

Due to Position Control office by 4:00pm on June 22, 2026

Due to Human Resources office by 4:00pm on June 25, 2026

July 22, 2026 Payroll Deadline

Due to Position Control office by 4:00pm on July 7, 2026

Due to Human Resources office by 4:00pm on July 10, 2026

August 7, 2026 Payroll Deadline

Due to Position Control office by 4:00pm on July 23, 2026

Due to Human Resources office by 4:00pm on July 28, 2026

August 21, 2026 Payroll Deadline

Due to Position Control office by 4:00pm on August 6, 2026

Due to Human Resources office by 4:00pm on August 11, 2026


Part Time Faculty Schedule Loads FY25-26

Part Time Faculty Schedule loads FY25-26

Term

Due to Provost 

Due to Position Control

Due to HR for Job Load

In PeopleSoft/ Access Needed by

CJD due to Position Control for changes after job load, so that forms are at HR level on time

CJD due to HR for changes after job load, need to be in HR for contract pay load to be successful

Official Job Start Date of EE

 

Spring

11/07/2025

11/13/2025

11/26/2025

12/22/2025

12/19/2025

1/6/2025

1/20/2025

 

Summer I

3/20/2026

3/31/2026

4/17/2026

5/1/2026

5/15/2026

5/22/2026

6/1/2026

 

Summer II

4/24/2026

5/01/2026

5/15/2026

6/1/2026

6/26/2026

7/3/2026

7/16/2026

 

Fall

7/17/2026

7/24/2026

8/07/2026

8/31/2026

8/19/2026

8/26/2026

9/1/2026

 

*Need to be in HR for contract pay load to be successful.