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UTRGV
The University of Texas Rio Grande Valley

Office of Human Resources Division of the President

  • Home
  • Prospective Employee
    Prospective Employee

    Prospective Employee

    The University of Texas Rio Grande Valley is actively looking for talented individuals seeking employment in higher education. UTRGV has positions that range from A/C Mechanic to Web Developer and everything in between! We encourage you to visit us at careers.utrgv.edu for a complete list of all currently available jobs.

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    • Applicants Resources
    • Applying at UTRGV
    • Benefits
    • Immigration
    • On-Boarding
  • Current Employee
    Current Employee

    Current Employee

    As a current employee, you can use these resources as a helpful guide. If you still have questions, please reach out to us at hr@utrgv.edu

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    • ADA Workplace Accommodations
    • Applying at UTRGV
    • Bravo Vaqueros
    • Compensation
    • E-Learn
    • Employee Discounts
    • Employee Evaluations
    • Employee Resources
    • Employee Tuition Assistance Program
    • Employment Records/Verifications
    • Flexible Work Agreement
    • FMLA
    • Forms
    • Immigration
    • Insurance
    • Leave
    • Nursing Mothers 
    • Operations
    • Retirement Programs
    • Staff Awards
    • State Employee Charitable Campaign
    • Training for Employees
    • Wellness
    • UTRGV HOP Policies
  • Student Employee
    Student Employee

    Student Employee

    Student employment can be a fundamental part of a student’s educational experience, promoting engagement and providing professional development opportunities in an effort to retain, graduate, and prepare students for the workplace.

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    • Student Job Search
    • Guides and Resources
    • Supervisor Overview
    • Student Employment Frequently Asked Questions
    • Wellness
  • Managers
    Managers

    Managers

    As a manager, you have many responsibilities to your employees and the university. You also probably receive a lot of tricky questions about everything from hiring new employees to workplace concerns.

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    • Compensation
    • Manager Recruitment Resources
    • On-boarding New Employees
    • Remote Work
    • Supervisor Excellence Series
    • Supervisor Success Toolkit
    • Recruitment Frequently Asked Questions
    • UTRGV HOP Policies
    • Vaquero Culture of Service Excellence
  • Benefits
    Benefits

    Benefits

    UTRGV provides a competitive benefits package that includes insurance and retirement benefits in addition to other programs and services. Including additional programs that range from health to Tuition Assistance. Click here to learn more.

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    • COVID-19 Resources
    • Employee Assistance Program (EAP)
    • Insurance
    • Retired Employees
    • UT Benefits Plan Administrators
    • Work/Life Benefits
    • Leave
  • Contact Us
  1. Home
  2. Current Employee
  3. Operations
  4. Salary Administration

Salary Administration


Salary Administration serves as the final destination for all payroll-related documents at UTRGV. Numerous transactions pertaining to employee assignments and payroll forms are processed daily. All transactions go through stringent quality control reviews to ensure employees are paid in both an accurate and timely manner. In support of the university-wide paperless initiative to streamline and automate forms, many of these transactions are entirely electronic.


HR Portal Manual

New Hires / Stipends / Change of Job Data Brief Description Recommendations

Human Resources guide on how to rehire or continue appointment for student employee, graduate assistant, work study, and part-time nonstudent employees.


HR Portal Training video recording:


Click the access training video link to have access. This link is located on the Human Resources Salary Administration | UTRGV page. Once you reach the Sign in zoom page, you will need to access the training by clicking on SSO icon, then choose your email account and it will prompt you to enter passcode to watch the HR Portal training. ( Use passcode:Zh6?4iY!). If you have issues accessing the page, sign out, clear cache, and close all browsers. Then try again.

Monthly Payroll Calendar and Timeline for all ePAF Forms and Hiring Proposals

Fiscal Year 2023 - Faculty, Staff Full-Time - Monthly Payroll


Date Due Date to Position Control Office Due Date to Human Resources Office
September 1, 2022, Payroll Deadline 4:00 pm on September 12, 2022 4:00 pm on September 16, 2022
October 1, 2022, Payroll Deadline 4:00 pm on October 13, 2022 4:00 pm on October 18, 2022
November 1, 2022, Payroll Deadline 4:00 pm on November 9, 2022 4:00 pm on November 14, 2022
December 1, 2022, Payroll Deadline 4:00 pm on November 9, 2022 4:00 pm on November 14, 2022
January 2, 2023, Payroll Deadline 4:00 pm on December 9, 2022 4:00 pm on December 14, 2022
February 1, 2023, Payroll Deadline 4:00 pm on January 12, 2023 4:00 pm on January 18, 2023
March 1, 2023, Payroll Deadline 4:00 pm on February 10, 2023 4:00 pm on February 15, 2023
April 3, 2023, Payroll Deadline 4:00 pm on March 15, 2023 4:00 pm on March 20, 2023
May 1, 2023, Payroll Deadline 4:00 pm on April 12, 2023 4:00 pm on April 17, 2023
June 1, 2023, Payroll Deadline 4:00 pm on May 12, 2023 4:00 pm on May 17, 2023
July 3, 2023, Payroll Deadline 4:00 pm on June 13, 2023 4:00 pm on June 16, 2023
August 1, 2023, Payroll Deadline 4:00 pm on July 13, 2023 4:00 pm on July 18, 2023
September 1, 2023, Payroll Deadline 4:00 pm on August 14, 2023 4:00 pm on August 18, 2023

Fiscal Year 2023 - Students, Work-Study, and Part-Time - Hourly Paid


Date Due Date to Position Control Office Due Date to Human Resources Office
October 7, 2022, Payroll Deadline 4:00 pm on September 21, 2022 4:00 pm on September 27, 2022
October 21, 2022, Payroll Deadline 4:00 pm on October 6, 2022 4:00 pm on October 11, 2022
November 7, 2022, Payroll Deadline 4:00 pm on October 21, 2022 4:00 pm on October 26, 2022
November 22, 2022, Payroll Deadline 4:00 pm on November 7, 2022 4:00 pm on November 10, 2022
December 7, 2022, Payroll Deadline 4:00 pm on November 18, 2022 4:00 pm on November 23, 2022
December 21, 2022, Payroll Deadline 4:00 pm on December 7, 2022 4:00 pm on December 20, 2022
January 6, 2023, Payroll Deadline 4:00 pm on December 13, 2022 4:00 pm on December 16, 2022
January 21, 2023, Payroll Deadline 4:00 pm on January 6, 2022 4:00 pm on January 1, 2022
February 7, 2023, Payroll Deadline 4:00 pm on January 20, 2023 4:00 pm on January 25, 2023
February 22, 2023, Payroll Deadline 4:00 pm on February 7, 2023 4:00 pm on February 10, 2023
March 7, 2023, Payroll Deadline 4:00 pm on February 17, 2023 4:00 pm on February 22, 2023
March 22, 2023, Payroll Deadline 4:00 pm on March 7, 2023 4:00 pm on March 10, 2023
April 7, 2023, Payroll Deadline 4:00 pm on March 22, 2023 4:00 pm on March 28, 2023
April 21, 2023, Payroll Deadline 4:00 pm on April 6, 2023 4:00 pm on April 12, 2023
May 5, 2023, Payroll Deadline 4:00 pm on April 20, 2023 4:00 pm on April 25, 2023
May 22, 2023, Payroll Deadline 4:00 pm on May 5, 2023 4:00 pm on May 10, 2023
June 7, 2023, Payroll Deadline 4:00 pm on May 23, 2023 4:00 pm on May 26, 2023
June 22, 2023, Payroll Deadline 4:00 pm on June 7, 2023 4:00 pm on June 12, 2023
July 7, 2023, Payroll Deadline 4:00 pm on June 22, 2023 4:00 pm on June 27, 2023
July 21, 2023, Payroll Deadline 4:00 pm on July 6, 2023 4:00 pm on July 11, 2023
August 7, 2023, Payroll Deadline 4:00 pm on July 21, 2023 4:00 pm on July 26, 2023
August 22, 2023, Payroll Deadline 4:00 pm on August 7, 2023 4:00 pm on August 10, 2023
September 7, 2023, Payroll Deadline 4:00 pm on August 21, 2023 4:00 pm on August 25, 2023
September 22, 2023, Payroll Deadline 4:00 pm on September 6, 2023 4:00 pm on September 12, 2023

Semi Monthly Payroll Timeline for College Workstudy loads


Financial Aid Loads for WS


Term Last Day to Register Census Date Due to FA To student Employment To Position Control To HR Start Date In PeopleSoft
Fall 08/16/22 08/22/22 08/26/22 09/1/22 09/1/22
Spring 01/22/23 02/1/22 12/9/22 12/14/22 12/14/22 12/19/22 01/2/22 01/2/22
Spring 01/22/23 02/1/22 12/15/22 12/19/22 12/19/22 12/22/22 01/9/22 01/9/22
Summer I 06/6/22 06/8/22 05/17/23 05/22/23 05/22/23 05/26/23 06/1/22 06/1/23
Summer II 07/14/22 07/18/22 06/16/23 06/21/23 06/21/23 06/27/23 07/1/23 07/1/23

Monthly Payroll Timeline for Part Time Lecturer loads


Part Time Faculty Schedule Loads FY22-23


Term Due to Position Control Due to HR for Job Load In PeopleSoft/ Access Needed by CPAF Due to HR for Changes After Job Load * Contract Pay Load Official Job Start Date of EE
Spring 11/21/22 11/30/22 12/22/22 01/4/22 01/10/22 01/16/22
Summer I 04/3/23 04/17/23 05/1/23 06/1/23 06/15/23 06/1/23
Summer II 05/3/23 05/17/23 06/1/23 06/30/23 07/11/23 07/16/23
Fall 07/20/23 08/1/23 08/14/23 09/5/23 09/14/23 09/1/23

*Need to be in HR for contract pay load to be successful.

Contact Us @


Edinburg

1201 West University Drive
Maryalice Shary Shivers
Building room 2.126
Edinburg, Texas 78539
Phone: 956-665-2451
Email: hr@utrgv.edu

Monday - Friday
8:00 AM - 5:00 PM CST

Brownsville

2395 West University Blvd.
Brownsville, Texas 78520
Vaquero Plaza Building B
Phone: 956-882-8205
Email: hr@utrgv.edu

Monday - Friday
8:00 AM - 5:00 PM CST

Harlingen

2102 Treasure Hills Blvd.
Harlingen, Texas 78550
Email: hr@utrgv.edu

Monday - Friday
8:00 AM - 5:00 PM CST

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Texas Rio Grande Valley

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