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Office of Trademark Licensing Proper Procedures

Office of Trademark and Licensing

Trademark and Licensing is not a unit within University Marketing and Communications. Trademark and Licensing is in charge of overseeing logo usage and brand standards for the entire UT System.

Trademark Licensing Timeline and Queue

The best way to ensure you can get your promo items on time is to plan ahead of time. Since Trademark and Licensing is its own entity, their timeline is very different from University Marketing and Communications. In view of Trademark and Licensing overseeing the entire UT system, it takes a minimum of three days to review submitted artwork.

Ordering Promo Items

When preparing to print promo items, keep in mind that there are two different approvals: University Marketing and Communications provides the first approval, while Trademark and Licensing provides a second approval. Once artwork has been approved by UMC, the vendor needs to submit the artwork to Trademark Licensing office. If the vendor skips UMC’s approval, Trademark and Licensing will deny artwork and send that artwork to be reviewed by UMC. In addition, there will be a waiting process of three days for items to be reviewed.

Licensed Vendor List

Since the university logo is a trademarked logo, only licensed vendors are allowed to print it. Licensed vendors have to pay royalties to the University for the privilege of printing the logo.

Licensed vendor list: https://trademarks.utexas.edu/ut-system-institutions

Once you access the link, select the university name in order to get a file with a list of licensed vendors. Never print this list as it is constantly changing.

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