Research Administration
Research Administration at UTRGV consists of the Office of Sponsored Programs, the Office of Grants and Contracts, and the Office of Grants Accounting.
These offices assist various units in the Research, Innovation and Technology Commercialization Department with cost center/project reconciliations, award reports, financial reports, hiring processes, travel arrangements, requisitions, timecards, technology issues, and other special financial requests.
COVID-19 Updates Regarding Proposals and Grants
The Research Administration Offices are working remotely, therefore, we ask that everyone who calls and is unable to reach us to please leave a voicemail message and send emails to the staff so that they may promptly return your phone call. We thank you for your understanding.
Research Administration Departments include: Office of Sponsored Programs, Office of Grants & Contracts and the Office of Grants Accounting.
- Please continue to visit our website for updates as well as the links below.
- Additionally, a guide to set up your Adobe signature is now available for your guidance.
NIH - Flexibilities for Grantees & Recipients
NIH - General FAQs regarding COVID-19
National Science Foundation (NSF) Resources
NSF Project Report Template
NSF - Impact on Existing Deadline Dates
April 2020: UPDATE: NSF-approved formats for the biographical sketch and current and pending support documents:
- NSF recently recorded a webinar about the requirement to use an NSF-approved format for both the biographical sketch and current & pending support documents as part of proposals submitted to NSF. The policy, outlined in the NSF Proposal and Award Policies and Procedures Guide (PAPPG) (NSF 20-1), goes into effect for proposals submitted or due, on or after June 1, 2020. The two NSF-approved formats are SciENcv: Science Experts Network Curriculum Vitae , and an NSF Fillable PDF.
Webinar topics include: the policy guidance for preparation of the biographical sketch and current and pending support sections of the proposal; a walk-through of the user experience in accessing these formats in NSF systems; detailed guidance from NIH on using SciENcv for preparing both documents; and answers to a number of frequently asked questions.
National Endowment for the Arts FAQs
CDC - Interim Guidance for Businesses and Employers
Information for UTRGV Researchers during COVID19
Sponsored Programs
The Office of Sponsored Programs facilitates efforts in research by faculty and staff to help seek and administer both internal and external funding for research, scholarship, creative activities and public service- related projects. The goal is to enhance the University’s research capacity and to support faculty members in creating opportunities for students to gain valuable hands-on experience and to better prepare students for graduate careers and the knowledge-based global job market. This is achieved through active participation by faculty members, staff and students, and the research centers on campus.
- Assist with the proposal development, packaging, and timely completion and submission.
- Ensure compliance with the terms and conditions of the sponsored agreement.
- Review and acceptance of terms and conditions for all new awards.
- Initiate new projects in PeopleSoft and forward award documentation to Grants & Contracts for account activation.
- Assist with non-financial post-award management, including amendments, budget revisions, and other action items.
- Email: sponpro@utrgv.edu
- Locations:
- EINNV 1.68 (Innovation Building)
1201 West University Dr.
Edinburg, TX 78539-2909
Phone: 956-665-3002 - Biomedical Research & Health Professions BRHB 2.210
One West University Drive
Brownsville, TX 78520
Phone: 956-882-7676
- EINNV 1.68 (Innovation Building)
Grants and Contracts
The Office of Grants and Contracts collaborates closely with our stakeholders (Principal Investigator/Project Manager, Faculty, and University community, Sponsoring agencies, and other External entities) to ensure financial compliance with federal, state, and local regulations as well as university policies and procedures. We are responsible for management of expenditures, proper accounting and financial reporting of these externally sponsored program accounts. We are responsible for the cash management of these sponsored program accounts. In addition, we collaborate with the Office of Sponsored Programs and other University departments during audits and desk reviews of these sponsored program accounts. We assign a grant accountant to the award/project to review, monitor, and approve transactions related to the grant as part of the day to day operations.- Finalize account (project) setup in PeopleSoft and authorize budget for new projects including managing project funds within the approved budget.
- Review grant regulations with PI and provide training programs and materials on post-award grants management topics.
- Award management in reviewing expenses including expenditure analysis, budget revisions, maintain award profile, pre-approve cost transactions, monitor costs for allowability, manage the time and effort system.
- Assist PI with timely completion and submission of required technical reports.
- Financial reports and invoicing submission to funding agencies, submits all sponsor financial reports and other financial correspondence, and performs grant/fund closeout activities.
- Email: grantsandcontracts@utrgv.edu
- Locations:
- EINNV 1.68 (Innovation Building)
1201 West University Dr. - Brownsville Vaquero Plaza ( A ) 1.113
One West University Drive
Phone: 956-882-7676
- EINNV 1.68 (Innovation Building)
Grants Accounting
The Grants Accounting Office works closely with the Grants and Contracts staff to ensure financial compliance and proper accounting of externally sponsored funds. The financial management responsibilities for Grants Accounting include financial reporting (i.e., AFR, SEFA, NSF, Research, etc.), award closeouts, cash management of sponsored and non-sponsored projects (including Letter of Credit draws, sponsor invoicing, web based draws and accounts receivable), F&A rate analysis/review, audits and desk reviews, accounting period close, reconciling and validating financial information, etc.
- Handle research related reports for internal and external stakeholders, sponsored accounts receivable collection, and restricted fund group financial report data (balances on the financial reports under the restricted fund group).
- The Grants Accounting Office is responsible for maintenance of the Payment Management System (PMS) for the federal agencies, Automated Standard Application System (ASAP), Wide Area Workflow (WAWF), National Science Foundation (NSF), Department of Education (G5), including System for Award Management SAM.gov and Dun & Bradstreet for UTRGV’s DUNs number.
- Email: grantsaccounting@utrgv.edu
- Locations:
- EINNV 1.140 (Innovation Building)
Edinburg, TX 78539
Phone: (956) 665-2711
- EINNV 1.140 (Innovation Building)