Research Administration

Research Administration at UTRGV consists of the Office of Sponsored Programs, the Office of Grants and Contracts, and the Office of Grants Accounting. 

These offices assist various units in the Research, Innovation and Technology Commercialization Department with cost center/project reconciliations, award reports, financial reports, hiring processes, travel arrangements, requisitions, timecards, technology issues, and other special financial requests.



Sponsored Programs

The Office of Sponsored Programs facilitates efforts in research by faculty and staff to help seek and administer both internal and external funding for research, scholarship, creative activities and public service- related projects. The goal is to enhance the University’s research capacity and to support faculty members in creating opportunities for students to gain valuable hands-on experience and to better prepare students for graduate careers and the knowledge-based global job market. This is achieved through active participation by faculty members, staff and students, and the research centers on campus.

  • Assist with the proposal development, packaging, and timely completion and submission.
  • Ensure compliance with the terms and conditions of the sponsored agreement.
  • Review and acceptance of terms and conditions for all new awards.
  • Initiate new projects in PeopleSoft and forward award documentation to Grants & Contracts for account activation.
  • Assist with non-financial post-award management, including amendments, budget revisions, and other action items.
  • Email: sponpro@utrgv.edu
  • Locations:
    • University Library
      ELIBR, Suite 1.120
      1201 West University Dr.
      Edinburg, TX 78539-2909
      Phone: 956-665-3002

    • Biomedical Research & Health Professions BRHB 2.210
      One West University Drive
      Brownsville, TX 78520
      Phone: 956-882-7676

Grants and Contracts

The Office of Grants and Contracts collaborates closely with our stakeholders (Principal Investigator/Project Manager, Faculty, and University community, Sponsoring agencies, and other External entities) to ensure financial compliance with federal, state, and local regulations as well as university policies and procedures. We are responsible for management of expenditures, proper accounting and financial reporting of these externally sponsored program accounts. We are responsible for the cash management of these sponsored program accounts. In addition, we collaborate with the Office of Sponsored Programs and other University departments during audits and desk reviews of these sponsored program accounts. We assign a grant accountant to the award/project to review, monitor, and approve transactions related to the grant as part of the day to day operations.
  • Finalize account (project) setup in PeopleSoft and authorize budget for new projects including managing project funds within the approved budget.
  • Review grant regulations with PI and provide training programs and materials on post-award grants management topics.
  • Award management in reviewing expenses including expenditure analysis, budget revisions, maintain award profile, pre-approve cost transactions, monitor costs for allowability, manage the time and effort system.
  • Assist PI with timely completion and submission of required technical reports.
  • Financial reports and invoicing submission to funding agencies, submits all sponsor financial reports and other financial correspondence, and performs grant/fund closeout activities.
  • Email: grantsandcontracts@utrgv.edu
  • Locations:
    • University Library 1.120
      1201 West University Dr.
      Edinburg, Texas 78539-2909
      Phone: 956-665-2889

    • Vaquero Plaza ( A ) 1.113
      One West University Drive
      Brownsville, TX 78520
      Phone: 956-882-7676 

Grants Accounting

The Grants Accounting Office works closely with the Grants and Contracts staff to ensure financial compliance and proper accounting of externally sponsored funds.   The financial management responsibilities for Grants Accounting include financial reporting (i.e., AFR, SEFA, NSF, Research, etc.), award closeouts, cash management of sponsored and non-sponsored projects (including Letter of Credit draws, sponsor invoicing, web based draws and accounts receivable), F&A rate analysis/review, audits and desk reviews, accounting period close, reconciling and validating financial information, etc.

  • Handle research related reports for internal and external stakeholders, sponsored accounts receivable collection, and restricted fund group financial report data (balances on the financial reports under the restricted fund group).
  • The Grants Accounting Office is responsible for maintenance of the Payment Management System (PMS) for the federal agencies, Automated Standard Application System (ASAP), Wide Area Workflow (WAWF), National Science Foundation (NSF), Department of Education (G5), including System for Award Management SAM.gov and Dun & Bradstreet for UTRGV’s DUNs number.