Visiting Scholars

The exchange of professors and research scholars promotes the exchange of ideas, research, mutual enrichment and linkages between research and academic institutions in the United States and foreign countries.

 Professor & Research Scholars must:

  • Not be a candidate for a tenure track position;
  • Not have participated in and completed a professor or research scholar program within the last 24 months preceding the beginning date of their new program’s commencement;
  • Not have participated in a J-Visa program for all or part of the 12-month period immediately preceding the start date of a professor or research scholar program unless they meet one of the following exceptions:
  • The participant is currently in a professor or research scholar program and is transferring to another institution in the United States to continue their current Exchange Visitor Program;
  • The participant’s prior physical presence in the U.S. on a J-Visa Exchange Visitor Program was less than six months in duration; and
  • The prior participation was as a short tem scholar.

Short-Term Scholars must:

  • Be a professor or research scholar or someone with similar education and or experience.
  • The maximum duration of stay is six months;
  • No program extension will be considered; and
  • No change of category will be considered.


Exchange Visitor Program Application and Fee

If your school or department is interested in hosting a scholar or researcher from a foreign institution you will have to submit an Exchange Visitor Program Application and pay a $105 application processing fee to International Programs and Partnerships through the UTRGV ePay Portal. 

The Exchange Visitor Program application fee may be paid by the visiting scholar's home institution, UTRGV's hosting department, or the visiting scholar themselves. The payment may be made in the resources tab located on the left-hand side. 

Hosting Professors, please submit all the required documents to the department of International Programs & Partnerships as a hard-copy and also to as an electric copy BEFORE 3 Months of EV arrival date. Incomplete applications or failure to submit all documentation at once will inhibit us from issuing a DS-2019 in time and we will not be able to review the Exchange Visitor's Program Application until it is fully complete. 

Complete applications will allow our department to process a DS-2019 within 2 months of the EV's program start date. 

Exchange Visitor Program Insurance Requirement

U.S. Department of State regulations require that sponsors (colleges, universities, or agencies which promote educational exchange) monitor insurance coverage for all exchange visitors. Proof of insurance coverage must be supplied to our office upon your arrival at UTRGV or your Exchange Visitor status must be canceled. 

Insurance Regulations

Visiting Scholar/Researcher Agreement

All Exchange Visiting Scholars at UTRGV must sign the Visiting Scholar/Researcher Agreement. This form is only required for J-1 Researchers and not for J-1 Students. 

Once we have receive the completed Exchange Visitor Program application packet we will issue the DS-2019 Certificate of Eligibility for Exchange Visitor (J-1) Status for your scholar. The visiting scholar then will submit an application to the local U.S. consular office in the home country to acquire a J-1 Visa for entry in the United States under the J program of the U.S. Department of State.

Guidelines and Procedures At Arrival

Scholars must check in with the Office of International Programs and Partnerships within 7 days of arrival in order to validate the program on SEVIS. If the program is not validated within 30 days of  the program start date, the program will be automatically canceled in SEVIS and the Exchange Visiting Scholar will be not be able complete the exchange program at UTRGV.