Job Classification Process
When classifying a new position or reclassifying an existing position, please note that based on the specific situation a different process may be needed. If the wrong form is submitted, no action can be taken, until the correct form is received. If you are unsure which form to use, please review the following chart or contact the Office of Compensation.
Job Description
Flow Chart Description
Top of chart begins Q: "Does the title currently exists in the UTRGV Pay Plan?"
- If "No" to "Does the title currently exists in the UTRGV Pay Plan?", then "Initiate a JDQ"
- If "Yes" to "Does the title currently exists in the UTRGV Pay Plan?", then Q: "Are you requesting a review of the job duties, salary, or minimum requirements?"
- a. If "No" to "Are you requesting a review of the job duties, salary, or minimum requirements?", then "Initiate a JAR"
- b. If "Yes" to "Are you requesting a review of the job duties, salary, or minimum requirements?", then "Initiate a JDQ"
Job Description Questionnaire (JDQ)
The JDQ is used to establish a new job title that does not currently exist in the UTRGV pay plan, or to update an existing job description. Some minor updates to an existing job description can be done without the use of a JDQ, but it is recommended to contact Compensation in case of uncertainty. To initiate the process the department must submit a JDQ through the online portal (see “ Job Description Questionnaire User Manual” on the HR forms website for additional information).
Job Audit Request (JAR)
The purpose of this form, is to properly classify a position based on the actual duties currently performed by an employee or based on duties that will need to be performed by a new position. A position may need to be reclassified to correct a discrepancy between duties performed and current job title. In order to use this form the job title must already exist in the UTRGV pay plan, it cannot be used for job titles established at other UT Institutions.
The JAR needs to be completed by both, the position incumbent and the supervisor, and then routed through the appropriate approvers. If the position is currently vacant or a new position is being added, the supervisor or designee will need to complete the form.