Supervisors' Resources

Hiring a Student Employee

All on-campus positions for undergraduate student employees must be posted in the Handshake application. Need assistance to post an on-campus job? Contact a student employment coordinator from the Career Center at for assistance. All Graduate assistantships must be posted through Human Resources at

To hire an undergraduate student employee in a promptly matter just follow the instructions below.

Posting a Job

* Before posting a job, you will need to create an account at Handshake. (Contact a student employment coordinator at for training and assistance).

* Now you can begin job posting with an official job description (see chart below). * To find the official job description, after logging in Handshake, click on Handshake Guide.

* Select the official job description for the job title and classification code that best describes the job you are posting.

* Then the job posting will be revised for approval in order for the student to view it and apply to that specific job.

Hiring Process

* When the student is selected and the job offer is given, supervisors will create an ePAF for a completely new employee or a CPAF to re-hire a student employee:

1. ePAF is created for a completely new employee that has never worked at UTRGV, or has a break of service of 6 or more months. Human Resources required onboarding documentation which includes CBC and I-9. These documents need to be cleared prior to the first day of employment.

2. CPAF is created for students that were previously employed at any department at UTRGV, no CBC or I-9 is needed at this point.

3. ePAF/CPAF need to be created at least 2 weeks prior to the first day of employment.

4. To create an ePAF or a CPAF go to Electronic Personnel Action Form (ePAF/CPAF)

5. After logging into the ePAF system, check under Resources for CPAF/ePAF Manual, or for CPAF Instructions

Different Options to Hire a Student Employee On-campus

* Direct Wage * Work-Study * SEI * Graduate Assistantships (for Graduate students only) go to:

The chart below includes the job titles you can use to hire a student for the FY 2019-2020. This chart includes the minimum and maximum pay rate compensation per classification code.

Job Title  Classification Code Minimum Pay Rate Maximum Pay Rate Maximum Hours Per Week
Student Academic Tutor 10057 $8.00 $15.00 19

Student Academic Assistant

10058 $8.00 $15.00 19
Student Assistant 10059 $8.00 $13.00 19
Student Project Associate 10060 $10.00 $25.00 19
SEI Student Assistant 10065 $10.00 $13.00 19
Part-Time Non-Student 10061 $8.00 $30.00 19

For Graduate Assistantships Contact Graduate College 

Hiring International Students

The hiring department must complete an employment authorization form to hire an international student. This form must be submitted at least two weeks prior to the student first day on the job.

For additional information contact International Admissions and Student Services at Global Engagement Office.