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Contracts Office

Procurement Office Department of Administration Support Services

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Contracts
EUNFS 1.104
Email: purch@utrgv.edu
Phone: (956) 665-2811
Fax: (956) 665-2164

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Bid Opportunities & Purchasing Transparency UTRGV PO Terms and Conditions UTRGV Bid Terms and Conditions UTRGV Terms and Conditions Change Log Procurement Office Procedures Contract Management Handbook UTRGV Expense Resource Guide UTRGV Hotel Tax Exempt Certificate (Login Required) UTRGV Texas Sales and Use Tax Exemption Certificate (Login Required) Procurement Office SharePoint Site (Login Required)

Contracts Office

Mission Statement

The University of Texas Rio Grande Valley’s Contracts Office supports educational and research missions of the University of Texas Rio Grande Valley by facilitating the execution of procurement related contracts while ensuring compliance with state and federal laws, UT System Board of Regents’ Rules and Regulations, and UTRGV policies and procedures. 

Contracts Office Responsibilities

  • Assist departments in the review and execution of procurement related contracts as outlined below:
    • Consulting Contracts
    • Construction Contracts
    • Interlocal Cooperation Contracts
    • Interagency Cooperation Contracts
    • Non-disclosure Agreements
    • Professional Service Agreements
    • Service Agreements
    • Software License and Database Agreements
    • Space Lease Agreements
    • Vending Machine Agreements
    • Facility Rental/Banquet Agreements
  • Serve as the primary liaison between UT System Office of General Counsel and UTRGV when requesting legal  advice for a specific contract.
  • Serve as the primary liaison between vendor and UTRGV when working to get contracts executed.
  • Serve as the primary liaison between vendor and UTRGV during negotiation phase of contract review process. 
  • Obtain signature from vendors’ authorized officials on agreed upon draft of contracts. 
  • Obtain signature from authorized UTRGV officials as per UTRGV Delegation of Authority.
  • Assign contract numbers to contracts processed through Contracts Office.
  • Maintain an accurate and secure filing system for all procurement related contracts processed through the  Contracts Office.
  • Dispose of contract files as per UTRGV Certified Retention Schedule.
  • Submit reports to the Office of the Legislative Budget Board as required.

 

Other Resources

Contracts General Guidelines
Contracts General Process and Timing
Contracts Classification
Contracts Requiring UT System Office OGC Approval
Contracts Signature Routing Process
Contract Administrator Responsibilities

Staff

Rocio Cardenas
Contracts Administrator
rocio.cardenas@utrgv.edu
956-665-2811

Nadia Loaiza
Contracts Coordinator
nadia.loaiza01@utrgv.edu
956-665-3346

Jessica Cavazos
Contracts Specialist
jessica.cavazos@utrgv.edu
956-665-7021

Forms

  • Contract Administrator Certification
  • Independent Contractor Checklist
  • Exclusive Acquisition Justification Form

Other Resources

  • UTRGV Contracts Sharepoint (Login Required)

Contact Us

(956) 665-2811

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