PeopleSoft 9.2 Implementation

MESSAGE FROM OUR SPONSOR
In just six short months, all UTRGV employees will be using PeopleSoft 9.2 for its HR and Financial transactions!  On September 1, 2018, end users will benefit from new features that will give them greater control and simplify processes. Here are some of them:

• A new and improved interface called FLUID will enhance the user experience, including a mobile friendly architecture that adapts to most devices.
• In the Human Capital Management (HCM) application, a streamlined and more effective Employee Self-Service (ESS) and Manager Self-Service (MSS) will give employees the ability to submit and supervisors to approve several types of transactions:
• Request leave
• Request to work overtime
• Update competencies
• Review total compensation including benefits, leave, salary and additional compensation
• Benefits updates
• Request for statutory leave: FMLA and Sick Leave Pool (SLP)

This and other information about the UTRGV PeopleSoft 9.2 Implementation Program are available on our FAQ�s site at http://www.utrgv.edu/peoplesoft/faqs.

Our end user training plans are also making great progress. As previously communicated, we are preparing to conduct training for the PeopleSoft 9.2 FMS/HCM project starting in July. End user training for the Campus Solution system will be later as those modules approach their go-live dates. In addition, training resources will still be available after go-live so that users can refer back to them as much as they need to. For more details, please see the Training and Transition section of this newsletter below.

As always, we want to hear from you about any questions, suggestions or concerns. This can be done through the Contact Us form on our website (located here) or by sending an email to peoplesoft@utrgv.edu

Thank you for taking the time to read our newsletter!

Rick Anderson
Executive Vice President for Finance and Administration 

PROGRAM TIMELINE
Our program timeline is below, which reflects the go-live date of September 1, 2018 for HCM/FMS and the go-live date of July 1, 2018 for the first two modules in CS.

TRAINING AND TRANSITION
Every major implementation requires training end users on new processes and system functionality to ensure a seamless and successful transition. We continue working with each of the PeopleSoft project teams to develop a training plan for end users on PeopleSoft 9.2 FMS, HCM, and CS systems.

Training for FMS/HCM is scheduled to begin in July 2018. We plan to offer targeted training based on roles and responsibilities. There will be various modes of instruction, including face-to-face in a computer lab setting, video clips, job aids as well as User Productivity Kit (UPK) that allows the end user to access help from within PeopleSoft in various modes. Training dates and schedules will be announced through various means, including direct email to end users, UTRGV Messenger notifications and the PeopleSoft website, in advance to give users sufficient time to plan.

Once we are live, a PeopleSoft Support System, which will consist of a well-defined process that end users can follow, online resources and individuals that can assist the end users, will be made available to help. Our goal is to provide end users with a support system that they can rely on as they learn to adopt PeopleSoft..

Also, the Office of Human Resources (HR) has been providing training sessions on Organizational Change Transforming and Leading in preparation for the transition to PeopleSoft. These sessions explore the dynamics of organizational change, highlight proactive techniques to prepare for change, identify key resources to facilitate the change process, and reveal strategies for optimal effectiveness. If you have not already attended, we encourage you to register for an upcoming session through the UTRGV Training Services portal at www.utrgv.edu/training.

FEEDBACK
We invite your feedback! Have questions or concerns regarding the PeopleSoft Implementation Program? Send us an email to PeopleSoft@utrgv.edu, or click the Mail icon below to send feedback.