Time and Effort Certification (T&E)

The Office of Research Compliance (ORC) is responsible for facilitating Time and Effort Certification or Effort Reporting for all sponsored projects.  This process is mandated by the federal government.  The staff is here to assist the campus community with Training, Time and Effort Certification, and Verification of Effort on Sponsored Projects to ensure compliance with federal requirements and university policies.

The UTRGV Time and Effort Certification Training is a WebEx training administered on a semester basis to familiarize all users:  Supporting Individuals (SI’s), Department Effort Coordinators (Dept. EC’s) and Primary Individuals (PI’s) with federal regulations and UTRGV’s policies and procedures that govern effort on sponsored projects.  As well as with Reference Guides with step by step information on how to certify effort on the University’s online Effort Certification and Reporting Technology (ECRT) system.

The ECRT system is a web-based system designed to help you comply with institutional time and effort certification policies, federal policy, Uniform Guidance 2 C.F. R. 200.430 Compensation-personal services, NIH Salary Limitation on Grants, and other relevant agency policies that govern the need for Primary Individuals (PI’s) to certify his/her own Effort Certification statement as well as statements for all Supporting Individuals (except PIs) who have expended Effort on his/her Sponsored Project(s) every semester within the 30 days certification period.  After the Certification Period is over, the Verification Process will start with the high risked certified effort statements to be verified.

The Office of Research Compliance will conduct a Verification Process on Sponsored Projects by interviewing individuals to verify that direct labor charged to, or cost shared on, sponsored projects are accurate, timely, and reflect the actual level of work performed.