The University of Texas Rio Grande Valley

UTRGV School of Medicine

Borrow & Renew

Borrowing Policies

Loan Periods and Fines

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Loan Periods and Fines

Item Type Loan Period Number of Items Fines Restrictions
General Collection    14 days 

UTRGV/UTHSCSA Affiliates:Unlimited 

Area Health Professionals & Courtesy Borrowers: 3 items  

Texshare: 2 items 

$0.25 per day   
Health Models  14 days  Varies  $1.00 per day  UTRGV/UTHSCSA only
Interlibrary Loan Items  Determined by lending library  Varies  Varies  UTRGV only 
Laptops & Equipment  14 days  Varies  $5.00 per day  School of Medicine only 
Reserves Collection  14 days  Unlimited  $0.25 per day  School of Medicine only 

Borrowing Policies

UTRGV Students & Residents: Enrolled students who present their UTRGV ID card and have no overdue books or outstanding fines, may check out an unlimited number of books for a period of 2 weeks. Books may be renewed as long as the book has not been placed on hold by another patron. Books that are part of the UTRGV School of Medicine Library reserves collection may only be checked out by students, residents and faculty affiliated with the School of Medicine.

Visiting Medical Students: Visiting medical students may register for borrowing services at the Mario E. Ramirez, M.D., Library in Harlingen.  Once resigistered, visiting medical students may check out books from any UTRGV library location. Students may checkout an unlimited number of books for 2 weeks. Books may be renewed as long as the book has not been placed on hold by another patron.  Visiting medical students must present their UTRGV ID card when borrowing or renewing books.

Faculty/Staff: Faculty/staff who present their UTRGV ID card and have no overdue books may check out an unlimited number of books for a period of 4 months. Books may be renewed as long as the book has not been placed on hold by another patron.

Area Health Professionals: Licensed health care practitioners living or practicing in Texas may register for borrowing services as an area health professional at any UTRGV library location. A state-issued ID (current driver’s license or passport) and a copy of the borrower's current Texas license to practice are required to register. Borrowing privileges are valid for one year from date of registration. Registration cannot be renewed until all fines and other obligations have been cleared. Area health professionals may check out up to 3 books at one time for a period of 2 weeks.  An AHP borrower card will be issued upon registration for borrower services.  The borrower card must be presented when borrowing or renewing books.

Courtesy Borrowers: Members of the general public who are interested in obtaining a UTRGV Courtesy Borrower card must be at least 18 years of age with a valid U.S. or state government ID (driver’s license, etc.). The annual fee is $25.00. A courtesy borrower card must be presented to borrow or renew books. Courtesy borrowers may borrow up to 3 books for a period of 2 weeks. Books may be renewed as long as the borrower has no overdue or outstanding fines.

TexShare (faculty and students): Faculty and students that are affiliated with an academic library that participates in the TexShare program should present a TexShare Card and a photo ID. Upon presentation of required identification, the borrower will be issued a barcoded UTRGV Library card. Presentation of this card will be required when checking out and/or renewing books. There are no exceptions to this requirement. Cards may be renewed upon presentation of a new TexShare card each semester. Upon presentation of Library card patrons may borrow 2 books for a period of 2 weeks and may renew books as long as they have no overdue books or outstanding fines.

TexShare (public): Borrowers that are affiliated with a public library that participates in the TexShare program should present a TexShare Card and a photo ID. The TexShare cardholder must be 18 years of age or older. Upon presentation of required identification, the borrower will be issued a barcoded UTRGV Library card. Presentation of this card will be required when checking out and/or renewing books. There are no exceptions to this requirement. Cards may be renewed upon presentation of a new TexShare card each semester. Upon presentation of Library card patrons may borrow 2 books for a period of 2 weeks and may renew books as long as they have no overdue books or outstanding fines.

Fines

Materials are due on the date indicated on the date due receipt. Fines for overdue circulating books is $0.25 per day per book. Fines and fees need to be paid at the University Library Circulation Desk with cash, check or credit card.  Fines can be paid by phone if using a credit card. The Library is not responsible for notifying borrowers of overdue materials. A "hold" will be placed on borrower's record if they have overdue material and/or outstanding fines. A "hold" will prevent a student from obtaining transcripts. If materials are not returned, the Library will send up to three overdue notices. If materials are not returned after the third notice, they are considered "lost" and the borrower will be billed for the lost material.

Overdue Material

The Library is not responsible for notifying borrowers that materials are overdue, but the Library sends a notice as a courtesy. The Library is not responsible for late or non-delivery of notices. Please advise the Library of a change in your address, or telephone number to avoid not receiving notifications about your account. Library patrons will be charged a lost book fee determined by Library of Congress Call Number as per UT System Board of Regents. Prices are determined by the Average North American Academic Book prices as listed in the latest edition of the Library and Book Trade Almanac. Book prices will be updated biannually (every even year.) An Additional $15.00 processing fee will be assessed to cover cataloging and processing costs. The book cost will be refunded by the Comptroller's Office (via mail) on books returned within one month. The $15.00 processing fee is not refundable. The Library will place a hold on a student's transcript if the student has an overdue book or overdue fees. The hold will be removed once the student has returned the book and paid the fee.

Renewals

In order to renew material, you must have no overdue books or fines. Materials that have been requested by others may not be renewed.

In-Person Renewal: Present circulating materials at the Library Circulation Desk.

On-line Renewals: Most materials if not overdue may be renewed on-line through the Library Catalog. To renew items select see my account and follow instructions. Make sure that the system has successfully renewed the item and observe the new due date. Some materials are not eligible for on-line renewal.

Phone Renewals: Library materials which are not overdue may be renewed by telephone.

Privacy Policy

Library staff will preserve the confidentiality of patron records. This is in accordance with the Privacy Act of 1974 (Public Law 93-579). No information will be given to a third party about the name of another patron who has checked out material. If books or media are checked out, patrons have the right to request that a hold or a recall be placed upon the material, or in special cases, library staff will contact the current borrower to see if the item can be returned early. The only possible exceptions to this policy will be in response to a court order. Requests of this nature should go to the Library Administration.


Policy approved by the UTRGV Library Management Council on February 3, 2016.