The University of Texas Rio Grande Valley

UTRGV University Library Division of Academic Affairs

Circulation Department

Contact us at:

Brownsville: (956) 882-8221

Edinburg: (956) 665-2005

Harlingen: (956) 296-1500

Sunday 12:00 p.m. - 9:00 p.m.
Monday - Thursday 7:30 a.m. - 10:00 p.m.
Friday 7:30 a.m. - 5:00 p.m.
Saturday 8:00 a.m. - 5:00 p.m.

Hours may vary during the summer, during holidays, and between semesters. A complete listing of Library Hours, with these schedule changes, may be found on the Library's webpage.

Summer Library Privileges

Library privileges are available in summer to enrolled students. The Library also extends summer privileges to The University of Texas-Rio Grande Valley students who were enrolled for Spring but who are not enrolled for the summer semester.

Spring and Fall Library Privileges

Library privileges are available in Spring and Fall to enrolled students only.

Policies

Lending Services Returning a Book
Policy by Borrower Category Missing Books
Lost Cards Holds
Fines Privacy Policy
Overdue Material Texshare Cards
Renewals  

Lending Services

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To borrow material from the UTRGV Library, present your UTRGV ID card. Your ID card must be presented each time you borrow or renew books. There are NO exceptions to this requirement. You are responsible for all items charged to your record. Notify the Circulation Desk (please refer to the numbers at the top of the page) if your card is lost or stolen. Library loan periods for all borrowers are subject to change as affected by library hours and ending of semester. Please verify your checkout receipt for actual due dates and/or view your account on-line. In order to check books out, you must have no overdue books or fines. If you have an overdue book or unpaid fine, the Library places a hold on the student's transcript. All fines must be paid for in full before the hold is removed. Upon presentation of written authorization and personal identification, borrowers will be allowed to use someone else's UTRGV ID card. Borrowers are responsible for notifying the Library of a change of address and/or phone number. The Circulation department will not hold Library books for patrons overnight. Books need to be checked out at the time of the request. The Circulation department will hold books for a maximum of two hours when a patron forgets to bring his/her personal UTRGV ID card. No other department in the Library is authorized to hold circulating books for patrons.

Policy by Borrower Category:

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Undergraduate Students: All enrolled students who present their personal UTRGV ID card, and have no overdue books or outstanding fines, may check out an unlimited number of books for a period of two weeks. Books may be renewed as long as there is not a "hold" on them by another patron.

Doctoral, Graduate and Honor Students: Graduate and Honor students who present their personal UTRGV ID card, and have no overdue books or outstanding fines, may check out an unlimited number of books for a period of one month. After two weeks, these books are subject to recall in by the Circulation staff upon request from another patron. Books may be renewed as long as the patron has no overdue books and/or outstanding fines.

Faculty/Staff: Faculty/Staff who present their personal UTRGV ID card, and have no overdue books, may check out an unlimited number of books for a period of four months. After two weeks, these books are subject to recall by the Circulation staff upon request from another patron. Faculty/Staff must clear with the Library before leaving the University.

Teaching Assistant (Part-Time Faculty): Part-time faculty who present their personal UTRGV ID card, and have no overdue books or outstanding fines, may borrow an unlimited number of books for a period of one month. After two weeks, these books are subject to recall by the Circulation staff upon request from another patron. Books may be renewed as long as the patron has no overdue books or outstanding fines. All books must be returned at the end of their employment contract.

Retired Faculty/Staff: Retired faculty who present their personal UTRGV Retired ID card, and have no overdue books or outstanding fines, may check out an unlimited number of books for a period of four months. After two weeks, these books are subject to recall by the Circulation staff upon request from another patron. Books may be renewed as long as the patron has no overdue books or outstanding fines.

Emeritus Faculty: Emeritus faculty who present their emeritus faculty ID card, and have no overdue books, may check out an unlimited number of books for a period of four months. After two weeks, these books are subject to recall by the Circulation staff upon request from another patron. Books may be renewed as long as the patron has no overdue books.

Public Patrons: Members of the general public who are interested in obtaining a UTRGV Public Patron card must be at least 18 years of age with a valid U.S. or state government ID (driver’s license, etc.). The annual fee is $25.00. Your Public Patron card must be presented each time you borrow or renew books. Public patrons may borrow up to three books for a period of two weeks. Books may be renewed as long as patron has no overdue or outstanding fines. Borrower will be responsible for all items charged to your card. It is the borrower's responsibility to notify the Circulation Desk (please refer to the numbers at the top of the page) if your card is lost or stolen. Applications are available at the main desks located on the first floor of each library.

Alumni: Patrons who present their legacy UTPA Lifetime Alumni membership card may borrow an unlimited number of books for a period of two weeks. Books may be renewed as long as the patron has no overdue books or outstanding fines.

TexShare Patrons (faculty and students): You must present a Texas Higher Education TexShare Library card and a photo ID.  Upon presentation of required identification, the Circulation department will issue you a UTRGV Library card.  Presentation of this card will be required when checking out and/or renewing books.  There are no exceptions to this requirement.  Cards may be renewed upon presentation of a new TexShare card each semester. Upon presentation of Library card patrons may borrow two books for a period of two weeks and may renew books as long as they have no overdue books or outstanding fines.

TexShare Public: You must present a TexShare public library card and a valid U.S. or state government ID (driver’s license, etc.). TexShare cardholder must be 18 years of age or older. Upon presentation of required identification, the Circulation department will issue you a UTRGV Library card. With the issued card, patrons may borrow up to two books for a period of two weeks and may renew books as long as they have no overdue books or outstanding fines. Presentation of this card will be required when checking out and/or renewing books. There are no exceptions to this requirement. Cards may be renewed upon presentation of a new TexShare card.

Visiting Scholar: Visiting Scholars who present their UTRGV ID card, and have no overdue books may check out an unlimited number of books for a period of four months. After two weeks, these books are subject to recall by the Circulation staff upon request from another patron. Books may be renewed as long as the patron has no overdue books. Requestor/Project Manager requesting library privileges for Visiting Scholar will need to fill out and submit authorization form. Click here.

Lost Cards:

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Library patrons who have lost their ID card must notify library personnel immediately so a "lost" hold can be placed on their patron record. Books may not be checked out without a UTRGV ID card. New ID cards may be purchased at the Academic Services Building, room 1.101. Public patrons, TexShare, Alumni, and Presidents Circle members must also notify library personnel immediately if they have lost their ID card. Since photographs do not appear on these special cards, they may be used by anyone. The cardholder, however, is responsible for all books checked out on his card. When a loss has been reported, a "lost ID" message will be placed on the patron's record and a new card will be issued by the Circulation Department. Thereafter, patron will have to show a picture ID.

Fines:

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Materials are due on the date indicated on the date due receipt. Fines on overdue circulating books in stack area is $0.25 per day per book. Fines and fees need to be paid at the Circulation Desk with cash, check or credit card.  Fines can be paid by phone if using a credit card. The Library is not responsible for notifying borrowers of overdue materials. A "hold" will be placed on borrower's record if they have overdue material and/or outstanding fines. A "hold" will prevent a student from obtaining transcripts. If materials are not returned, the Library will send up to three overdue notices. If materials are not returned after the third notice, they are considered "lost" and the borrower will be billed for the lost material.

Fines for Special Collections

Overdue Material:

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The Library is not responsible for notifying borrowers that materials are overdue, but the Library sends a notice as a COURTESY. The Library is NOT responsible for late or non-delivery of notices. Please advise the Library of a change in your address, or telephone number to avoid not receiving notifications about your account. Library patrons will be charged a lost book fee determined by Library of Congress Call Number as per UT System Board of Regents. Prices are determined by the Average North American Academic Book prices as listed in the latest edition of the Library and Book Trade Almanac. Book prices will be updated biannually (every even year.) An Additional $15.00 processing fee will be assessed to cover cataloging and processing costs. The book cost will be refunded by the Comptroller's Office (via mail) on books returned within one month. The $15.00 processing fee is not refundable. The Library will place a hold on a student's transcript if the student has an overdue book or overdue fees. The hold will be removed once the student has returned the book and paid the fee.

Renewals:

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In order to renew material, you must have no overdue books or fines. Materials that have been requested by others may not be renewed.

In-Person Renewal: Present circulating materials at the Circulation Desk.

On-line Renewals: Most materials if not overdue may be renewed on-line through the Library Catalog. To renew items select see my account and follow instructions. Make sure that the system has successfully renewed the item and observe the new due date. Some materials are not eligible for on-line renewal.

Phone Renewals: Library materials which are not overdue may be renewed by telephone by calling us (please refer to the numbers at the top of the page).

Returning a Book:

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Books should be returned to the Circulation Desk bookdrop located at the right hand side of the counter, or the outside bookdrop located on the north side entrance of the Library. Books may also be returned to the Circulation Desk in person. Audio visual material must be returned to 3rd floor service desk. Upon request, Circulation staff will print out a receipt for returned material. Borrowers are responsible for Library material until it is checked in at the Circulation Desk. Borrowers are also responsible for responding promptly to Library notices. If you returned your Library material but are still receiving overdue notices, contact the Library immediately and ask the Library staff to search for the book. Library staff will search for the book every day for six months or until it is found; in the meantime, the material is still checked out in the borrower's name, and the borrower remains responsible for the book. We will not waive fees for late books found in the Library by patrons after receiving the fourth notice (billed status).

Missing Books:

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Can't locate a book which has an "Available" status? Go to the Circulation Desk and fill out a missing card. The Circulation staff will conduct daily searches for a period of six months. Once a book is located, you will be contacted and will have two days in which to pick up the book. After the two days, the book will be returned to the collection.

Holds:

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Need to request a book which has a "due date" status? You may place a hold on the general stack items which are checked out by stopping at the Circulation Desk located on the 1st floor or, you may request the book on-line using our catalog. If you request a book on-line please make sure your contact information is correct by calling us (please refer to the numbers at the top of the page) or stopping by the Circulation Desk when you are in the Library. Books checked out past the two week check-out period are subject to recall by the Circulation department. Once the book is returned, you will be contacted and will have two days in which to come by and check out the book. After the two days, the book will be sent back to the stacks, or checked out to the next person who requested the book.

Privacy Policy:

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Library staff will preserve the confidentiality of patron records. This is in accordance with the Privacy Act of 1974 (Public Law 93-579). No information will be given to a third party about the name of another patron who has checked out material. If books or media are checked out, patrons have the right to request that a hold or a recall be placed upon the material, or in special cases, library staff will contact the current borrower to see if the item can be returned early. The only possible exceptions to this policy will be in response to a court order. Requests of this nature should go to the Library Administration.

TexShare Cards:

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The TexShare Library Card Program

The TexShare Library Card Program provides free reciprocal borrowing privileges to currently enrolled students, faculty, and staff of Texas colleges and universities and participating public libraries. The intent of the program is to promote and facilitate direct access to information among the TexShare Library communities.

Obtaining a TexShare Card

Individuals requesting TexShare cards must be currently enrolled and/or employed by the University. Individuals with overdue books and/or outstanding fees will need to settle their account before they can participate in this Program. TexShare cards issued to faculty and staff members expire August 31 of the current fiscal year. TexShare cards issued to students are valid for the current semester. Cards can be obtained at the Circulation Desk on the First Floor. Take your TexShare card and a photo ID to another TexShare institution in order to receive borrowing privileges at the institution. If you have overdue books checked out on your TexShare card, the UTRGV Library will place a hold on your academic record.

Responsibilities of the Borrower

You must present a Texas Higher Education TexShare Library card and a photo ID. Upon presentation of required identification, the Circulation department will issue you a UTRGV Library card. Presentation of this card will be required when checking out and/or renewing books. There are no exceptions to this requirement. Cards may be renewed upon presentation of a new TexShare card each semester. Upon presentation of Library card, patrons may borrow two books for a period of two weeks and may renew books as long as they have no overdue books or outstanding fines.