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Submit an Event to UTRGV Calendar

UTRGV Calendar is a service provided for posting official University-related events only. To have an event posted, you must be a University employee or an officer of an official University group. Events submissions are subject to daily approval by UTRGV’s News and Internal Communications Office.

Submissions will be REJECTED or REMOVED if the content is:

  • In violation of UTRGV or UT System policies or current laws.
  • Not an official University event under the responsibility of the bulletin creator.
  • Considered offensive or contains links to third-party websites with questionable content.
  • An expression of personal opinions or points of view.

PLEASE NOTE: Events will remain active up to the start date set for the event.

How to submit an event

  1. Visit UTRGV Calendar home page
  2. Click the “Login” button or click “Submit an Event” on the right side of the screen and enter your UTRGV account credentials.
    • Your full UTRGV username
    • Your UTRGV password
  3. Click Log in.
  4. Fill in the “Add a Public Event” form.
  5. Include as many of the fields as possible

To check on status of submitted event

  1. Visit UTRGV Calendar home page
  2. Click the “Login” button to enter your UTRGV account credentials.
    • Your full UTRGV username
    • Your UTRGV password
  3. Click Log in.
  4. Click on “Me” in the toolbar next to the calendar search button.
  5. Then, click on “Dashboard” to view your activity feed.

Event Approval Process

UTRGV’s News and Internal Communications Office will edit and approve or reject your event. To ensure your events get posted on time, please plan the submission of events in advance, if possible. Submit your events at least a week in advance for review and editing. If you need events (or cancellations) to show up faster, contact us at calendar@utrgv.edu and we will try to accommodate. If your event has been approved or rejected, you will receive a notice via email.

If your event has been approved:
You will receive a notice from our calendar app via email and your event will be removed from the “Pending” queue. You may submit edits to the event by finding the event in UTRGV Calendar and clicking “Request a change to this event.” These changes will be approved or denied through the normal review process.

If your event has been rejected:
You will receive a notice from calendar app via email and your event will be removed from the “Pending” queue. You may also receive a note from the calendar admins as to why your event was rejected. Once rejected, an event cannot be retrieved from the system.

For further assistance, please contact us at calendar@utrgv.edu.

To learn more about this service, visit the UTRGV Calendar service page.