Community Day Student Booth Compliance Requirements and Event Guidelines

As University recognized organizations or student groups, you can sell food or other items that will raise money for your respective organizations. Please note that there will only be 40 slots available on a first-come, first-served basis.

All booths must be approved by the HESTEC Student Contracted Services and Booth Coordinator prior to payment. Payment is due no later than Monday, September 25, 2017 at 4:30 p.m. If payment is NOT received by the due date, the right to a booth and pre-approved item for sale is forfeited.

Organization's Requirements:
  • Make sure that all policies, including safety, are followed. An inspection will be performed by UTRGV’s Department of Environmental Health and Safety to ensure compliance on the day of the event.
  • Only UTRGV registered organizations are allowed to fund raise. NOTE: Temporary student organizations are not eligible to fund raise.
  • Must be officially recognized as a UTRGV organization and be in good standing with the University and the Office for Student Involvement (i.e. Risk Management Course).
  • Booths selling food items must have their Food Handling Certificate (More information can be found about Food Handling Certificate from Environmental Health, Safety & Risk Management offered with Michelle Salazar).
  • Only one type of authorized food may be sold at the respective booth.
  • Certain items can be duplicated at the discretion of the HESTEC Student Contracted Services and Booth Coordinator.
  • One designated organization will be allowed to sell water and carbonated drinks. Both water and carbonated drinks must be Coca-Cola products to ensure compliance with the UTRGV’s exclusivity and pouring rights granted to Coca-Cola. If your organization is not approved to sell water and carbonated drinks and tries to sell water and carbonated drinks in addition to your approved food item, your booth will be closed down.
  • No political advocacy will be allowed during HESTEC Community Day on Saturday, October 7, 2017; This day will be a family-oriented event.
  • After Community Day, your organization must report the amount of revenue made during Community Day and how it will be used, to the HESTEC Student Contracted Services and Booth Coordinator, no later than two weeks after the event.
  • Please be advised that a professional organization with chapters on both campuses will be considered one entity and can therefore only submit one registration for itself.
  • If your organization will have a booth with an open-fire, your organization is responsible for making sure that Environmental Health and Safety certifies your BBQ and for making sure you completed the Fire Extinguisher Training.
  • If your organization has any additional items that were not reserved, a Community Day Coordinator has the right to request closure of your booth.
  • Please be advised that the HESTEC Student Contracted Services and Booth Coordinator reserves the right to overrule in any circumstance that does not meet the policy requirements. In addition, HESTEC is not responsible if your product does not sell, or if your target revenue goal is not met.

Don’t forget to have a great time. Once again, thank you for being a part of HESTEC!